Municipal budget management requires systematic tracking of year-to-date expenditures against approved budgets, with variance analysis identifying over/under spending across departments. When a municipality faces a budget deficit (such as the $3.8 million shortfall identified in Edgewood's FY26 budget), effective strategies include reducing line items (like attorney fees, operating costs, and salaries), consolidating duplicate budget categories, reallocation of funds from surplus to deficit areas, and implementing monthly budget reviews to monitor spending. Transparency through detailed budget workshops and public access to financial data helps departments take responsibility for their budgets and enables early identification of overspending issues.
2026 May 22 - Budget WorkshopAdded:
I couldn't find it last night.
>> What?
>> No. Because I just sent that out the most recent one Monday.
>> I saw test.
One word turn All right.
All right. Um, thank you all for joining us today. Today, uh, is our workshop May 22nd, 2026 at 1 p.m. Uh, before I jump in and open the meeting, um, can I invite everyone to join us for an invocation and a moment of silence?
Almighty God, thank you for this wonderful day. Thank you for your blessings. Thank you for your wisdom and discernment. We pray that you guide us and lead us that we have a fruitful conversation uh to to get the town of Edgewood squared away. Lord, we pray for our brothers and sisters in Torrance County and the hurt that they're feeling right now, that explosion. We just pray for a quick recovery and wisdom and guidance for them.
And with that, uh, amen. And Lord, we just want to take a moment of silence as we prepare for Memorial Day weekend to remember all the men and women who served this country and gave their last full measure for this country, Lord. So, just a moment of silence.
Uh, town clerk, can I get a roll call?
>> Commissioner Brennan >> here.
>> Commissioner Milligan is absent.
Commissioner Raren is absent.
Commissioner Mario >> here.
>> Commissioner Taylor >> here.
>> You have a quorum.
>> All right. So, we'll jump into discussion for fiscal year 26 budget recap and fiscal year 27 budget discussion. And I'll yield the floor to Commissioner Taylor.
You want to sit over here?
I'm not sure.
Can you get >> Can you Can you guys hear me? Okay, >> you guys hear me better doing this way?
I don't think they'll hear you online though. Commissioner >> Test test test.
moment. Sorry, guys.
Lieutenant, you try and darken these.
>> I got it.
Okay. Oh, that's way better. All right.
Take notes on that.
Okay, everybody. So here is the spreadsheet. So back backstory on this um do I don't even know when Misty and I started this. So a lot of questions there have been as everybody know finance departed in March, April and so we have been chasing down some numbers. Uh Missy built the main portion of this Excel and then inputed her columns of like year-to- date spent actuals currently. Um and then I went through and adjusted this. It was originally holding fiscal years 23, 24, 25, 26. Um and so what I felt was important today was to basically see where we were at with the approved DFA budget. Um we're going to kind of ignore column H. Um, this was this was done originally when the spreadsheet first came to us. We had an idea of what the original budget was and we had yet to get uh DFA's number and the uh going through Tyler. So, this one was just in there and I'll end up actually kind of closing it down more just so we can get all the way to the side here. Um, year-to- date spent. These are actual numbers Misty inputed of where we currently stand. We are 22 days late. I imagine our direct cost will be coming here soon pro I'm assuming next week.
Yeah. So these will be updated and then remaining budget. What you see is we're just going to take the DFA approved budget our year-to- date and then we'll find the delta of what our remaining budget balance will be. actual monthly we're just take I just take took our year-to- date spent and divided by 10 because we do have two more months left in the fiscal till June 30th 2026. Um so these these monthly actuals are an average um if you will uh 2026 projected. So to get us to June 30th 2026 we're just going to take our um our average monthly cost. I should change this actual to average. Um, and then it will come out to, okay, over in the next 60 days, we're still going to spend $9,000 on this specific line item. And so, like, uh, the commissioners here, uh, that total budget, I want to clarify, is not per uh, commissioner, I wish it is between all five of us.
And I'm going to change this real quick just so we don't actually get confused.
And then so then we'll have our variance c or delta variance. So over the course of the past year our over under for those exact specific line items and I mean I have we have 600 rows to go through. And then what we did over here on the far side is we did the recommended 2027 budget um and the adjustments to each specific line item. And you'll see our variance here. We're going to actually I'll get to a quick example here. Um I normally you would see a parenthesy number in red. Um, I highlighted it green because that means we are lowering that division's budget by that amount, trying to get to a balanced budget. So, even though you'll see parentheses on the far far right side variance column, it's actually if it's green, it's actually a good thing because we're trying to lower the budget there. And then if you see black or red, that's a slight increase.
Does anybody have any questions before we kind of just start rolling through this?
on how I broke down everything, how it's kind of defined.
>> July 1st of we'll go for this current year that we are on is July 1st, 2025 to June 30th, 2026.
Is that me? Oh, my bad.
Okay. So, I did do a little small recap per division. So, general conditions of the governing body, our DFA budget, we had 739,826.
We're going to kind of ignore H. It's just there. Year-to- date spent, we've spent 556,227.
And that's this these first 400 lines are basically the entire general conditions for the town of Edgewood. So, this specifically is going to be the commissioners full-time salaries, which I believe is Kelly, Misty, and and Linda.
Uh, so the town liaison, our overtimes, the basic medical care, all that stuff.
Uh, traveling and we will I we'll print a copy of this. Go ahead.
>> What's the Medicare line?
>> That's for the the mandatory federal withholding for Medicare, the contribution.
>> Okay, gotcha.
>> Thank you, Missy. You're welcome.
uh attorney fees.
>> I'm Yep. Well, that's the budget and that's what we spent. So, we are technically upside down on just attorney fees, which you're going to get down.
So, with our projections of 30,000 for the remaining year, we're going to end up being negative 110 grand on that budget specific line item. So, then we go to 2027 and we recommended to increase that. Obviously, I want to preface I I I understand there may be skeletons and I understand that and I have been here for five months and I want to show everybody all this and be transparent.
So, there are going to be things and I'm not going to hide anything. I'm I'm going to specifically point out attorney fees right there. 75k budget even though >> why are we so far over budget for that?
>> 110 is a lot of money to be over budget.
>> So, It's I don't I have a slight educated opinion on it of what I believe how it happens. Correct me if I'm wrong, but each attorney that we have has a contract for a specific year at a set monetary value, right? And so then if we have more lawsuits, more time, they go over that contract to where we then have to do a budget modification to get more money to extend that contract and or to add more budget to it.
So we have budget line items going to 2027 which is coming up in about five weeks. We've got 160 in budget. Do I read that correctly?
>> That is what we're we are recommending.
So Tuesday we're going to have the 2027 coming up here for approval all that. So this is our recommended budget to have everybody visible.
>> This is this is attorney fees. Attorneys are retainer. Yes.
>> Yes.
>> Yes.
question.
>> Can you say that one more time, sir? I'm sorry.
>> Outside of the audit >> just the annual audits. That would be the outside accounting fees. Yes.
Where will that show up?
>> Um that will show up I believe it's under the um the finance budget once he gets there and there should be a line item for those professional services.
>> So my next question is why is the attorneys doubled from what it is this year? We had 75 in budget for this year.
Now we're kicking that up to 160 >> to cover the cost is my understanding.
>> The current actual lawsuits.
>> Okay. So, what's on the books then that is making us think that we've got to double our expense budget for attorneys?
What's out there on the radar screen?
Are we anticipating a lawsuit? What What's going on? We've got to jack up our attorneys.
>> I don't believe we're anticipating a lawsuit. We have Can you tell?
>> However, we have spent a lot of money on existing lawsuits >> and So, it's a great question. Um, we have spent a lot of money on existing lawsuits. As town manager, I would like to see us get out of a number of those lawsuits that I don't feel there's ever going to be a real winner on. The uh the Santa Fe County has cost us a lot of money.
>> You can figure that. Exactly. And that's >> that's a lot of it. But I would I would like to reduce, you know, by at least two or three lawsuits that I can think of off the top of my head that we need to get out of that in my opinion we need to get out of because there's just ultimately no winner and no reason to keep pouring money into them.
>> Okay. So when you look maybe this is I mean maybe we do a oneoff conversation.
I don't want to tie up everybody's fine >> but feel free please come in and let's we could go over every lawsuit we have you know and I can show you >> I'll be here. Tell me when you won't be here.
We'll um we'll schedule let's schedule a time and make it happen. We could even do it as early as next Tuesday if you want to.
>> Tuesday.
>> All righty. Let's do it.
>> Sorry, taking notes here.
>> Sorry for the interruption.
>> No, you're that is I also Okay, let me preface this. This is going to be the most informal probably little workshop we've ever done because I want the input. I want raise ask your questions, whatever. I just ask that we all be civil and have a fruitful conversation regarding it and uh try yeah so please interrupt me please ask questions and I am taking notes on mostly everything that everybody's asking so bear with me if I don't move on because of that Okay.
Do anything else particular stand out for the G for the main GC side of things for the government body part?
We had we had I'm just going to start I'm just going to highlight these 160 increase in attorney fees 31k and health and medical premiums. Do we know why we are adjusting for such a high increase? Yes, that's based on the information we got from city of Albuquerque and the increase to our actual benefits costs. So, health, medical, dental, all those things are going up.
>> And I assume retirement falls into that then.
>> Um, retirement is also part of that bucket. Those are rates set by PAR.
>> Okay. Our salaries are going technically down.
Anything else?
>> Yeah.
No, planning and zoning will be in its own line, man.
>> So, when it comes to actual costs, I won't know most likely every single one of why it was over budget or what it may be. Um, okay.
So now municipal court uh DFA budget for the elected official 19 again let's get this easy year to date. So any numbers?
Sorry.
I want to I want to zoom in but like I I'm trying to keep the snapshot of the whole thing there. So I apologize.
So questions. So then I this is just for my personal note. I want to know why we budgeted 21 grand yet we've only spent 567 there so that way we could reallocate that money elsewhere.
>> That was going to be my question.
>> Oh, okay. I have I you'll we'll we'll get down lower and we'll see some of my highlights.
>> Commissioner Taylor, >> yeah, >> if I may on the other operating costs, um I've been going through all of those lines and reallocating them to appropriate categories so that way it's not lumped into another. So if you look at the recommended 2027 budget line, I have budgeted zero in other operating those should be delegated to the appropriate lines.
>> So recommended zero. So then good thing about this portion uh for the municipality side is we're most likely losing or lowering this 169,000ish.
And I I do want to say um the projected when we get to the very end and I have all lines summed up and uh valued that the projections There is going to be it's going to be slightly off just because it's not always going to some cost like talking to the police um police chief yesterday and lieutenant um was it the laptops or something like that. I don't I don't remember exactly what it was but it's a one-time cost that we already occurred but it's not going to be able to be reflected in a spreadsheet like this being trying to be simple with it. So just an FYI and apologize.
So then Okay. So then this would be another one of your examples where in 2027 we reallocate that money.
It's going into finance.
so audit.
So original 25K yeartoday spent 59,000.
So we are we most likely will have a variance of over budget 45,000 which shows the increase for 60k and how we have what two more audits to get through till present >> plus the current year sir >> so three.
So another line item for attorney fees >> that is for within finance yeartoday spent there 13 but that one don't project any more under 38k. So then that's why 2027 we're lowering this to almost what will be spent for this year. So lowering the 2027 budget to what our actual is or a lower 41k which can be reallocated.
>> What is the >> Hello. Hi. Go. All right. What is the differentiation of the uh the attorney's fees associated with finance as opposed to attorneys fees general?
>> There really isn't a differentiation, sir. So, actually the town manager and I had this discussion that that would make sense to combine them both into the commission budget.
>> I'm sorry, I didn't understand that.
>> So, there the attorneys fees within finance. Um, they're not really set aside for a different purpose than the attorney fees in the in the commission or the governing budget governing governing body budget. Um, so the town manager and I talked about combining those two just into one line item within the governing body instead of two separate. There's no need to have two separate attorney fee line items.
>> So that 2027 budget item of $60,000 for I'm sorry for 13700 attorney's fees.
That's that really should be general.
>> That should go back up into the governing body. Yes, you're correct.
>> Thank you.
What's professional services >> for 150?
>> Y.
>> Oh, wait. No, this is not governing.
>> Sorry, I'm taking notes as well. So, professional um fees and professional services, those can be a variety of things. Those could be engineering fees.
Um sometimes we have to pay for certain medical screenings for new employees, those sort of things. Um if there's a drug testing in in um instance, those would be professional fees. So it's kind of a variety of different things. But professional services can only be certain um licensed things. So whether that be medical, whether that be engineers, architects, those sort of thing. Um >> so what I I get that why are we 100,000 over budget?
>> Uh I would have to look into those details, ma'am, to see why.
>> Please. Thank you.
Liability property.
>> Well, I was going to ask before somebody else did.
>> Yep. So, those are um actual bills that we get. We're insured through the New Mexico self- insurance fund. And so, those are the premiums and deductibles that are actually passed on to us. So, actual expense expenses from New Mexico self insurance. I'm sorry. What insurance?
>> New Mexico self insurance fund.
>> Okay.
>> Other operating costs.
>> Wait. So, we're going to lower this one to 40K.
>> Yes, sir.
Why >> what does that consist of?
>> I was able to reallocate the other operating costs into other appropriate budget line items. Um so it seemed to be in the past that the finance team was using that as a bucket for a variety of different things. It could have been dues and subscriptions. It could have been professional services. It could have been other services. Um so instead of having it all in other operating for FY27, I propose to put those in the appropriate line items which is why that is the reduction. So the 40,000 in that one would have been something that didn't fit into another bucket, legitimately didn't fit into another bucket. Um and so that that's why that uh where are they being reallocated to?
>> It depends on what the actual expenditures were. Each department was a little bit different. Um but I did find quite a few things that um were dues and subscriptions related um or um a professional service or other service.
>> Okay. But shouldn't that be broken down so you know what that know what that consists of?
Which portion, ma'am? The 40,000 for FY27?
>> No, the 175. I mean, how was that how was that number divide?
>> That I can't answer for. Again, this is the current fiscal year budget and I wasn't here for that. Um, the town manager wasn't here for that. So, I can't speak for the prior finance staff, but I know going forward, that's why I was able to lower it substantially down to the 40,000 going forward.
>> Okay. I'd like to see, you know, where those funds are being reallocated to because we're talking almost a half million dollars right now. needs to be reallocated, but we don't know to where.
>> Okay.
>> Thank you.
>> So then, yeah, kind of like you said, this portion of the GC's budget's being lowered 46,000 for 2027.
Then we go into mainten what?
Then we go into maintenance roads.
Uh they're I feel like they're actually the more squared away one.
>> Are you talking that line item right there?
>> Oh, >> that is a good question. I can't hear over there.
>> She She's asking how is there no cost for year-to- date spent actuals on dumpster days.
>> So, those dumpster days um as far as I know just started and I don't believe we've actually received those bills yet because they started in in April and May >> last month.
>> So, we haven't paid those yet.
>> We never did that.
>> I can't hear.
I can look into that to try to see where they were allocated to. Um, yeah, but I know currently we are just in it for this >> July, August, September, October and then starting this year there should be some expense and I wonder what that cost.
Okay.
>> Retirement and retiring healthare.
>> Sorry, >> you're fine again.
What are you uh right here?
>> So, retirement and retirey healthcare again is the PAR. Those rates are set by parah. Um same with retirey healthcare.
That is a mandatory um health care that we have to contribute to. Those are set by the state.
>> Okay.
>> On par and retirey healthcare.
>> Um so this should be forecasted coming up correctly for the next fiscal year in the FY27 column. So, in um we can show it on the FY27 budget spreadsheet, but I created a salary schedule with all those forecasting for FY27 and it's broken down by department by employee.
>> So, I will say I know this one's showing that we're going to lower theirs 106,000, but I think this is probably one department we would consider increasing >> for roads. roads >> if they have specific needs that the commission wants to review. Absolutely, sir.
>> Okay.
178 another operating cost.
>> So, It's the way I understand is the operating cost because we're within maintenance. So it's maintenance operating cost. I don't know if that entails just random things that they may need.
>> It was random things historically. Yes.
So it was a it was a whole bucket of different things. So we'll see operating costs and human resources and municipal and PD. We'll see each each department of the governing body has their own GC line items and they'll be repetitive.
>> Okay, >> moving on to HR.
>> Commissioner, did you say this one was HR? Because that's a new budget.
>> Yes.
>> So, there shouldn't have been historic data in there. That may labelled >> might be them.
>> You have the old one.
>> Trying to see which one you're on. Would that have been for folks that picked up that task of HR before we hired the HR person?
>> No, I think it's just mislabelled. I'm just trying to find which department that should have been. I'm sorry.
>> And year to date should be PD, right?
>> Is that a 3001?
>> I can't see. He hasn't collapsed on the other side.
>> Commissioner, is it possible to see what the number sequence is in in column A so I can see which department that is?
>> 20 2011.
>> So 2011 I believe is it.
Yes. So that's a you're looking at the IT budget, sir.
>> It that that is a mistake on my end. It was just it was mislabeled as HR. It's really it.
>> No, this is it.
>> It are you sure?
>> I feel like there's it lower.
>> Those numbers are a little odd. That's what 2011 is in your column A.
>> Something may have got misaligned on the spreadsheet.
>> Okay.
>> Operating cost. So basically question is just what goes into all operating costs for all Yeah, you're definitely on it, sir.
So, so in addition to internal IT staff, we also contract out for IT services for another 70,000 or we we have so far this year. Correct.
>> Uh are you talking about those highlighted 75?
>> No, no, no. Go back. Go up a few items.
uh contract professional services >> 59,000 you did >> we spent another 70 so in addition to the staffing that we've got in house for IT services we spend another 70 for outside services as well >> yes so that that is true um some of that could have been so one specific example this year is we had a server go down and they had to restore all that data on that server they had to send it out to a specialty person to restore that data so that doesn't make up the whole 70,000 but that's an example of what is in that bucket.
>> Is there currently a backup uh procedure for that kind of thing?
>> Yes.
>> Okay.
>> Also, it be clear, it's not an additional $70,000. We were budgeted for 59 and we spent 70.
>> So, it's >> okay.
>> Yeah.
Also, it seems like we hired there was hired someone to >> hired someone was hired to uh create the the website over again. Where is that cost figured in here? And I don't guess we ever got anything from it. No, >> we we're doing that internally.
>> But what happened this last year there back to earlier in the year, and I know you weren't here, Devon, but maybe Ken can answer this. We they hired somebody to create to create a website to redo it. I mean this is probably third or fourth fifth time and uh we still don't have a website we got to create it again.
>> So >> that would be civic plus that we we contracted to do it. Um we had the original original website then we think about a year a year into the commission we had we contracted for a company to go ahead and redo it. um they didn't do a very good job and then we went with Civic Plus who does a lot of the uh municipality websites throughout the country. Um so because they had the experience >> where's their cost in here? That's what I'm talking about. Oh Plus where where I mean >> so Civic Plus what what line items that >> you don't have anything from them. I don't understand that.
>> I would have to verify but I think it's coming from the IT budget >> where Let me >> that would fall under contract well, wouldn't it?
>> It would fall under um it could fall under contract professional for the buildout of it and then the reoccurring should actually probably be under the dues and subscriptions um which I don't see for the FY26, but so it could be included in that contract professional services for the initial year. That could be another item that's in there and we can verify that.
>> Can you clarify? Did they start and then we decided not to use them or what happened there?
So we are using Civic Plus currently. Um that is the current active website.
>> So why do we have to create another one?
>> Just >> it's not really creating another one.
We're working within Civic Plus to get to tailor it exactly to what we need.
That's what was nice about Civic Plus is they could they can tailor it to what we need. That's the way I understand it when it was explained to us originally.
and and our internal IT is looking at for cost-saving purposes building an internal website. Um one it would it would save the annual fee of Civic Plus because we do have an annual cost associated with that website and so that is currently something um that it is looking at doing and they have a draft put together for that but it's more of a cost savings measure to have a website that they can manage inhouse.
>> So you're saying we're using both is that >> we're not using both currently? No, but we're going to >> uh once the it if if it's approved by commission and they can um get that built out appropriately, then we would cancel Civic Plus and only have the internal website.
>> Okay, just want to clear that up. Still not too clear. Thanks.
I see you pointing.
Planning and zoning.
Scroll back up.
>> Yeah.
>> Yep.
>> Okay. Now, here's my question. Planning and zoning. budget of 291 for salaries and that's double or that's so >> yeah we're lowering it >> the difference with that one if I can provide some clarification is we did have a position historically earlier in the year that is no longer a valid position so Mr. Hill I think was the former manager um so that is the reduction that position has been excellent thank you Can I scroll?
>> Okay. Again, we've got contract attorney fees. Is this just a separate line item for more attorneys fees?
>> So, the attorney fees and planning and zoning are specific for the planning and zoning attorney and that's the only fees that are in that bucket is just the PNZ attorney fees.
>> Why does PNZ mean an attorney?
>> So, here's why. Sometimes we we oftent times need a specialized attorney such let's take for example Marathon pipeline coming through that took an attorney to uh navigate through that that would had some familiarity with rightaways pipeline that sort of thing. So that's why that one's there.
>> Okay.
>> It's also a specialized attorney. That's all that attorney deals with is property and um planning and zoning type issues.
Yes.
>> Any else?
So you are correct ma'am. Um I think the discussions have been um we were sending out a lot of notices for the applicants and then the the discussions going forward. The applicants have to send out their own notices. So that should cut some cost.
>> Okay. So here I am again talking about operating cost. budgeted 513.
Whoops.
So, this is one of the ones. We're still going through the other operating to to sort all of those things out of there.
Um, just like we've said, uh, to try to see if we need them or if they need to be reallocated. And so, Kelly and I are still actively working on that that process because of going through expense by expense to identify where they need to go. So, um, we're still going through that. Um, apparently up as of Devon's spreadsheet, this is, excuse me, Commissioner Taylor's spreadsheet, this is where we left off.
>> You can you can call me Devon.
>> Sorry.
>> PD I'm sorry to jump back to planning and zoning, but looking at the attorney's fees and planning and zoning, uh, prior year budgeted actual spent of 53,000.
So for 27, we're anticipating that we will be spending another 53 relative to the marathon specifically or what else might be the case?
>> Not specific to Marathon. We're trying to do our best to anticipate. We have some potential uh divi home subdivisions coming in, those sorts of things. So, we've got to look at uh acquisition uh using an attorney to help let's to stay Estansia Valley is one of them. Extend the sewer line to incorporate those new those incoming subdivisions and that sort of thing that all takes legal review.
So, is that 53,000 a realistic number or should it be more?
>> I'm sorry, what was the question again?
>> Is that 53,000 budgeted for 27? Is that a realistically a realistic number to to put down or is it more likely to be higher than that? I know it's I know there's a tremendous amount of uncertainty associated. I'm just curious as to what the thinking was that went into saying, okay, 53 is the number we're going to we're going to put.
>> Right. It was looked at as okay, these are the issues we believe that we we see on the horizon. We anticipate usage of an attorney for these particular projects. if we don't get any more projects and and then we pad that just a little bit knowing that there was going to be another issue here or there. There has to be as we move through the year. So, it's the best guess in our crystal ball to be very honest with you.
>> Kelly, do you know where the valley subdivision is that you guys have been talking about? I'm not I don't know where that's at.
>> I do. Um to the best of without looking at a map, it kind of wraps around Estansia. Do >> you know where?
>> Oh yeah, there's a map there.
>> It wraps around Estansia Valley.
>> I mean classical academy. I'm sorry.
>> Yeah. No, no, no. I didn't mean that.
No, no, no, no, no.
>> No.
>> Okay. So, you're talking about subdivision around around the Okay.
>> Yeah. And one of the it's kind of horseshoe it's a horseshoe shape around Estanchia Valley Classic Academy.
>> And so here's another answer with regards to attorney fees and so forth.
We see an opportunity there to work with the developer and uh Classic Academy to potentially bring the sewer line down further this way, hook this this uh strip mall over here into it and then also bring the sewer line down to Venus Park as well. So, as we those are just anticipatory things that we think we would need, you know, attorney to the review, sign off on and that sort of thing. So, that's kind of that long-term planning and vision and so forth. Great point. And if anybody has any questions about that development around the academy, um I'm happy to talk to you about it as well from what I know from the developer.
>> No, I just wanted to know where it was.
I hadn't heard that.
>> Yeah, it actually doesn't know the name.
I can't remember what it is. Um, it does and I can't remember what the name of it is either.
>> Yeah.
>> Loans. Yeah. Loan something or other.
budget. I assume it's the same answer.
>> Yeah, that one's per and the police department does have a higher rate that's mandated by PAR for their plan, >> but they have to pay. Never mind.
million.
Yes.
police officers.
>> What was your question, ma'am?
>> Well, I've got a tally here of employees and salaries. Do we need this many police officers?
>> 21. Absolutely, we do. The growth of the town is forthcoming.
to the what?
>> Oh, totals. Sorry.
>> 4.1.
We really need 21 people in the police department >> as big as Edgewood is. Yes, ma'am.
>> Outside of the chief >> I'm sorry, say that again.
>> What's the average salary outside of the chief and the lieutenant?
I would say the average would probably be 35.
>> I'm going to argue that point with you >> because if and it varies because of the whether they're brand new or whether they're experienced laterals. So the laterals will come in at at 3869 with over five years of experience.
>> Okay. There's not one police officer on here that's making less than 55.
>> 55 what?
>> Dollars an hour. She's talking.
>> Yeah.
>> Yeah.
>> Well, this is this list all the employees whether they're hourly or salary and what their rate of pay is.
total up here and the lowest salary is 56,000.
>> Next one is 80 another 80 84 83 78.
>> So, so what you >> what you have in there also is probably some of those are incentives.
So the ones where you see the 4019 an hour, that would be the 38.69 with a $1.50 incentive on that as well. So there are incentives for officers who actually work graves and spend that time away from their families from the from the the five to five on the grave shift.
So there are increases in there for incentives, too, that kind of take it off a little bit out of the average.
>> Well, you know, a friend who was a APD officer, a detective, our neighbor, and she said Albuquerque is not getting paid this.
>> Well, they they should fight better for their officers then. I >> I'm just throwing that out because when I look at relatively speaking, have we done any kind of comparative comparative analysis between what we're paying and then what sub or similar towns are paying?
>> So, I think Not just police, all positions.
>> I'm sorry to cut you off.
>> Um, and correct me if I'm wrong, Chief, but I think so when we talked about the police salary last year, >> the challenge with Edgewood, when you compare it to similar communities, the unique difference here with Edgewood is I40. So I40, we're talking about million cars a day on and off traffic, right, coming in. So a majority of the crime that is coming into Edgewood is coming from Albuquerque as far as right that whole >> and so when you think about it um it it makes it a little bit more difficult to say compare it to Rio right similar size but >> night and day >> night and day right because that I40 issue that we have right So where somebody can easily get off I40, hit Walmart, chapter supply, whatever, and then immediately get back onto I40.
Right. So we're we're seeing that crime come here >> and where the high crime >> and that's what made it challenging to look at the salary and try to compare it to similar size municipalities.
You know what I mean? Because the ones that we were comparing to were >> Yeah. And we are competitive, but we're still under the mark.
>> Yeah. We're well below their average because Santa Fe County pays higher than we do. Santa Fe pays higher than we do.
Actually, Albuquerque pays higher than we do. And state police is still the top in the state. And Rio Rancho word is they're actually moving to 41 an hour for their starting.
>> So, we're still we're still below the average.
>> Don't forget Bernalo County.
>> Yeah. And and and Berno, correct? Thank you.
>> Yeah. They pay a lot more than we do. We lose people to them. So, one of the biggest obstacles that Edward Police Department has, the town of Edgewood has when it comes to uh retaining officers is our geographical location. Some of these departments, like the chief just mentioned, are some of the highest paid in the state and they're all our neighbors. So, we tend to lose a lot of good law enforcement officers because we are so close to Bernell County, APD, Santa Fe PD, Santa Fe County, state police. It's really based off geographical location that really makes us we're forced to stay competitive with these big agencies.
>> I just was looking for an explanation.
So I thank you. I really do because I needed to get my head wrapped around these numbers.
>> Yes.
>> One thing on Tuesday, we're going to have UNM presenting information on our recent salary salary schedule and so forth. So more to come on that one department.
make my day.
>> I have a question.
>> Am I on?
>> Yeah, you're on. You're on.
>> This equipment and machinery that that uh big SWAT machine and all, how much does it break out of there to cost us?
>> So, I'll go ahead and take that one if you don't mind, Chief.
>> Yeah, you're closer to earlier.
>> So, that big MRAP that you guys see in the Humvey that's parked right next to it, it costs us a whopping zero dollars a year. It's from a program called the LESO program, which is essentially where the military allows us to lease unused military equipment. So, that program cost us zero dollars. That piece of machinery cost us nothing.
>> What about maintenance?
>> Um, maintenance on it. In all reality, we don't really use it. I don't I wish we could send it back.
So, we don't use it.
Uh, no ma'am, it's not costing us anything.
>> So, that that big chunk of change right there for equipment and machinery is where we purchase our vehicles out of.
>> And and just so you guys are clear, there's showing a a red line item there that we're in the red on that one. But in all reality, what this doesn't show is deposits. It only shows withdrawals.
We actually have funds coming back in that are going to bump that back up.
They just don't show here. And yesterday you said that was like 96,000, right?
>> Uh yeah. And and that's just a portion of it. There's probably still more. I know we got another 29,000 that was just received in another check that hasn't been allocated here that would fall in that equipment machinery line item.
There's several checks that keep coming in, but there when deposits are made to the town of Bedro, they go into general fund. Then the chief and I have to go and make sure that the finance team reallocates them to the proper line item. And and so then this is also an example of do you have any other projected equipment buys for the next two months or 45 days?
>> Uh no the the last major equipment purchase that we have that would be coming out we're actually pulling out of LAPF to finish up our LEPF fund for the >> re so yeah. So then projected 81k this was what I was talking about at the very beginning things like that where I don't really none of us really know exactly until we sit down and have a discussion.
So this would actually just go to zero.
One more thought. Since you equipment and machinery includes vehicles, why do we have a a vehicle line? Why don't we just move since it's nothing in vehicles, move it into the same line?
>> Right. So, why would we have why do you even have it? Yeah. Why is it a line item? Why isn't it just included in equip, machinery, and vehicles or whatever?
part. I guess that that's that made of more for the secretary, the treasurer over there.
>> Absolutely. And we don't have any projected budget in vehicles either.
We're just trying to combine it to one line item. It is a line that exists in the accounting system, but we're not projecting to use two separate.
>> That gets confusing to people.
And then I have this box for you, Chief, just for a later discussion of what you see coming up next year to fill in for a budget for specifically equipment and vehicles.
>> What do I see?
>> Yeah, just leave a time.
>> Oh, yeah. Absolutely. I appreciate it.
Sure.
>> That's why I have that highlighted.
>> Okay. I'm sorry.
>> I highlighted it because I knew everybody was going to ask. So, there we go. Oh, there's the Yep. And so there's the budget allocation for 2027.
>> And Commissioner Taylor, um, once you guys pass the ordinance, it'll actually be taken out of the general fund. So, this is currently in general fund. It's historic year. A new fund will be created. So, it won't be within the general fund. It won't be this line item anymore, but the budget amount will be valid.
>> And that fund is specifically for fires.
I'm sure everybody's aware.
>> Police Department.
>> Oh, yeah. Go for it. Um, one thing to point out is for the police department budget and a request for this next fiscal year. Um, so what you don't see here is our animal control officers and all their equipment, their vehicles, all the maintenance required when all that is actually dumped into the police department budget. Now request for fiscal year 27 would be to separate them and actually have them as a subsection to the police department. So it doesn't look like the police department is taking such a huge amount of the town's budget away when in all reality we have police and then we have animal control officers and all their equipment not to mention training vehicles and so on so forth that are dumped into our budget as well. So it'd be nice to separate those so that we can then track all the spending and differentiate that this is acco and this is PD.
>> My question is there's a lot of buckets in here from each department.
I don't need to see you know subdivisions things but it should say if it's a budget you know with a bucket that there are so many categories and being control >> but a lot of people are not >> right >> but they're the first ones to call and say >> yes it would be great to have those separated for this next fiscal year. Not to mention when they do need an increase, the chief and I could then say, "Hey, commissioners, we need an increase in our training light item because we keep going over with our ACOs."
>> And after we talked about that to talk to Misty and manager about it, Kelly, sorry.
>> Where am I at? Okay. Oh, yeah. That one.
that that so this was the line column H is the column we were kind of we're somewhat ignoring because when I first started working on this um a couple weeks ago >> we didn't have the DFA or the Tyler data yet and so we had a an assumed budget which is what col which was what a different column was and within that assumed budget there was a 250 50k in there, but then once we downloaded DFA and confirmed with Tyler the the you see the zero highlighted cell that's why >> wouldn't the prior period budget have been voted on >> and the details provided in the in the documentation of that >> July 8 2025 and if you go on the public website and you have the DFA summarization sheet when I try to download that DFA summarization sheet to cross reference all these numbers when I'm doing this because if you were to check my equations, I went over this a million times because the moment you find one wrong cell, the entire spreadsheet doesn't work. Um, when you download the 2025 DFA summarization sheet, it actually downloads 2024. And then when you click on 2024, it still downloads 2024. So, something's up with that. And so, I need to figure out why last year's approved July 8th DFA budget isn't technically under 2025.
Is it in paper form somewhere?
>> I have a I have a photo.
>> Okay.
>> Of that paper.
>> In my in my own head manager.
>> In my own head, I'm just trying to be creative and saying, well, if I got a PDF of something, I could throw it in chat GPD and I can get a spreadsheet out of that and that would give me numbers to play with. But, um, I don't know specifically how it might apply here.
So, I'll allow that.
I have another question. Seems like on the fire protection that 600,000 is not taking into account we're paying 10,000 a month for the next 18 years also besides gross the you know the 0.0025.
Isn't that kind of a low figure?
>> So yeah. So 600 was the assumption of 50k a month. I've yet the ordinance coming up on Tuesday to actual properly budget it all but that it's still >> yes slightly So, I mean, you're not going to see any there because this contributions that should be listed as a revenue, not a budget.
305.
But if you move all the way over to the left, it says salaries over time.
>> So I would have to look at the table.
>> Yeah, we we can change it. Um, basically the from what I understand when Tyler 10 was created, these were the names were created to match what the DFA system says just so it doesn't get confusing between DFA and the town. Um, so we can change names, but I think it was named that way to match DFA originally.
>> Yes, ma'am.
What are contract professional services relative to?
What were you asking?
>> Ma'am, >> I was asking for clarification on line item 221 contract professional services.
that somebody else asked the same thing.
>> So the contract professional services for the shelter is going to be your vet bills, your stuff like that. Um we have to do vaccinations. Sometimes we get Andrew animals that are that are injured that we have income and stuff like that.
So they add up pretty quick.
>> Well ought to be doing this business should be giving us a really good really good discount.
>> You you know Lane?
>> I know Lane very well. I I play hockey with >> Lane.
>> Okay, we got another operating cost. Is that going to be >> Yes, ma'am. We're going through that one as well.
>> Okay.
>> And then didn't Wasn't there this the vehicle right here? There's not going to be another one next year. No, my understanding, no, they're not doing another vehicle next year.
>> That was the van, wasn't it?
>> And so then even like Yeah. So then the remaining project that technically should be that, but >> not going to mess with my spreadsheet.
>> Down.
>> So I I So the green, even though that technically should be red because it's a parenthesy, I highlighted as green because we're lowering the overall budget, which is a good thing in my opinion.
>> Okay. So, I I know that's >> backwards logic, but So, yeah.
>> I I got a question for you on that one.
Um, I know that the shelter did get a a grant to help pay for that vehicle. Now, do we have to show it on the DFA budget site just because it ultimately the grant came in and then the funds went out from our budget because those funds that vehicle was funded by mostly grant monies.
>> I I'm gonna let >> Yeah, that would that would show up as revenue, >> correct? Yeah, there should be an offsetting revenue for that.
>> Okay. So that >> if it was 100% of it, it would be an offset of revenue. But if there's a 5% fee allocated towards that grant, we would have it in there as some sort of cost.
Misty, the um the purchase price for Echo Ridge when that comes through, where's that going to show up at?
They going to show up in parks and wreck or >> um we we could put it in parks and wreck. I kind of tend to And it's one of my recommendations to the commission that for those one-time capital expenditures, we create a separate fund for those. I think that would help with some of the overinflation for one-time purchases within the general fund. If we had a separate capital asset fund that we may >> I just want to make sure we're tracking that because when BLM finally comes up and says, okay, you can buy it.
>> I don't want to have us say, well, where is it coming from?
>> Yes. Yes. So, my recommendation is to create a separate fund to track those.
>> Yes. Next year.
>> Yes. Yes.
>> No. Yes. Program is going on um still next year. That will be um grant funded program is is my understanding. Correct me if I'm wrong. Um so that should be reimbursed by the grant funds once we get that.
>> Yeah.
What's the difference?
So, um, parks and wreck, they're two, Kelly can probably help me explain this a little bit better, but they're two separate departments within the same budget. Um, so wreck has a budget and parks has a budget, and so they do need to have a separate fund for things that are only recreation. So whether that be the rec the events, things like that.
Just adding on to that a little bit further. While it's called parks and wreck, we're I'm trying to really define what parks does and what Rex does and then fund those appropriately because we've got some great parks and things like that and I want to enhance some of those or make improvements or repairs and those sorts of things and so we can do a better job of budgeting out further what else we want to do, what we want to get grants for. So just trying to clear some confusion up between the two.
>> Are you talking about just making separate line items, one for parks and then Yeah, >> thank you.
>> So, um in maintenance, >> what is it? Hello. Maintenance and repairs, grounds, and roadways.
Does that include trails?
>> It does not, unless it's a very small maintenance item.
Are trails included in this part of the budget?
>> I don't believe they are. No.
>> May I make a suggestion that you find a place to put trails because at least several trails that I know of in town are in dire need of some attention, like a little bit of Crusher finds. It's only been 15 years since I did it.
>> I love that suggestion.
Absolutely appreciate that suggestion and and we will see to it as done because that's exactly where we're trying to head.
We do have one existing grant right now that would uh help create trail down Edgewood 7 down to Venus Park here as well.
How many salary positions do we have in the library?
>> Three.
>> Wow.
>> That's good compensation.
>> I might I might suggest from the library's perspective because we have so many people out here that want part-time positions that the library consider that in the future is more part-time versus full-time because we have so many residents looking for part-time work and that might be beneficial for the budget plus some of our residents.
That's commissioner. That's a great suggestion that we will take back and and look at and I think maybe some of that might be seasonal as well. We may see greater use of the library in cold weather versus warm weather and and we direct our attention to yes program and things like that in the warmer weather and then uh library programs in the winter colder weather >> and I agree that we need to have a qualified librarian >> 100%. Absolutely.
>> Absolutely. So that's yeah, but uh yeah, maybe we can do a little bit with part-time in the future. That might be beneficial for everyone all the way around.
>> That's an area that Misty and I have both tossed back and forth and and we see exactly what you see and we have the exact same concern. So thank you.
the library operations manager would um be more would be responsible for determining as I understand it would be responsible more for the day-to-day operations of it with regards to what books are where what books those sorts of things if there's what materials out the management of that event Um, and I will not argue with you. We may be a little heavy right there. And that may be something we need to look at if that's where you're headed.
>> Well, that would be $1,000. I think that's a little high. And then on top of that, there's a library assistant and then >> Yes, ma'am. So noted.
>> Thank you.
down.
Another library question. Furniture and fixtures.
That's that's a a pretty heavy turnover annually for furniture and fixtures.
And then second question would be what would entails library museum acquisition and is that apparently that is an ongoing thing. So questions about those two items.
So, the first one I'm going to take on furniture and fixture. And I'm This is a tough one because every time it rains, we have significant damage and loss of furniture and fixture. And so, we are cons constantly repairing in the library because of that issue.
>> How often does it rain in Edgewood?
>> When it does, it's significant.
And we do suffer I and I had a figure, a dollar figure, but you would be surprised what the dollar figure is. And I I would encourage you at some point to go over and look at the library and see the light fixtures that have rusted out and we've oftentimes had to replace because water runs in and ruins them.
So, it is we can laugh and joke about the weather, but when it does rain, um we have significant damage in all of the building, but particularly in the library.
And it's not our building to Yeah.
>> So we got a roof problem. Whose building is it?
>> The building belongs to the school um >> school uh school district.
>> Yes.
>> So >> that explains a lot.
>> So okay before we go before we go too far down that road, we are currently working closely with the school district and they are are very congenial to work with us on on how we fix this problem.
if you will.
>> I'm looking a little larger long-term town hall and library acquisition maybe.
>> And I want to say when I attend those board meetings, they often get the chairs updated, right?
Center and all the shelving. Does that fall under the The grant money should be separate.
>> Can I ask again about library museum acquisition and what that is?
>> Yes, sir. I apologize. Um, it's my understanding that the library museum acquisition, I think they have a contract with the museum and they come in and do certain events throughout the year. Um, and they do those for the kiddos in the community. Um, so those are a lot of those events that we see on the website and that we place on the agendas, but they have a contract for the library to come or for the museum to come in and provide those events >> like explorer.
>> Okay. Um, >> is there a question out there? I heard somebody say, um, >> no, that was me.
>> Uh, so basically right now we're at the bottom of the general conditions of the governing body. So this is the total sum of everything that we've reviewed so far, um, year to day so far, our projected, and our variance so far. And then based on our budget recommendations and um for 2027, that number again, I know it's reversed, but lowering 1.3 million to try to get to our total revenue goal.
>> I'm sorry. I was just having fun with you. I knew you were trying to take I knew you were trying to take a photo.
>> Okay. Does anybody have questions right there before we go into specific funds and stuff?
Okay.
So, this should be highlighted.
>> Yes, sir.
>> Where is it? Right in our office.
>> Oh, you don't want to physically know where it's at. Then you want to know where it's at.
>> The process or the >> There will be a separate fund created.
The commission needs to pass that ordinance first, but soon as that's passed.
>> Yes, sir. Yes, sir.
>> But, mayor, just to assure you, it's completely signed under lock and key, ready to go.
>> I thought it might, sir.
>> Can we get copies on the website, please?
>> Absolutely.
>> Thank you.
>> So, I going through all this, I've also believe that some I that I'm making assumptions here. So, the authenticity of this statement is whatever. Um, it seems to me, and I think Misty, sorry to drag you into this, you you agree based on a prior conversation, um, specific things, and this could be one of them kind of were just coded wrong. Uh, we don't know how it happened, but some things were coded wrong on where we had money. And yeah, so if there was an expense for 30K and that line item was already negative, that was coded to a separate line item that had 30K. And I think this is just somewhat of an, you know, if this technically year to date, which is what Misty inputed because she did all that due diligence and was coded to this specific line item yet DFA's budget line item was for other operating expenses.
We don't know. So I'm just pointing that out. So, that's something to look for in the future once we find somebody in finance. Did I misspeak? Because I know I dragged you into that.
>> You did not misspe.
>> Okay, cool.
Some of the other commissioners wanted to look at the draft and then it'll be posted.
>> Yes, sir.
>> And how soon after will it be displayed in the newspaper?
>> So after Tuesday's meeting, we should be able to post it um we'll send the the draft out to the newspaper. I think um if they approve it on Tuesday night and we send it into the paper on Wednesday, I think it'll post the following Monday just based on their time schedule.
>> Okay. And so it has to be posted for 14 days. Is that business or calendar days?
Calendar days, ma'am.
>> Okay. Who's gonna publish it?
>> It should be in the Santa Fe, New Mexican.
>> So, we should just >> We should be We should have 10 days, two weeks before the end of June.
Have it all wrapped up.
in the newspaper and then it's going to go for two weeks.
That's going to be like June >> 15 or something.
>> So, yeah, I anticipate it to hit the paper um probably around June 1st. If we can get the commission approval at Tuesday for the draft, it should hit the paper around the first.
>> Sorry.
>> So, 14 days.
>> I can't find the calendar.
>> I was just trying to find one here. I couldn't either.
>> Well, no, it's 14 days out from June 1st. So, So the 60 and that gives us two weeks.
Is that enough time to get all the necessary signatures?
>> Yeah, absolutely.
>> I'm going to hold you to that.
>> You can you can >> Okay.
>> Because the JPA is already signed, sealed, locked up here and then it would just be the just be the ordinance is all the JPA is not the question.
>> Okay. And so are are you guys going to have specific public hearing to review the JPA because that also requires like what a three day >> not for the JPA just the ordinance just the ordinance ma'am >> just the ordinance just the ordinance >> okay so when is that going to be published so that because we've got to have don't we have to have town hall on approving that before it's published >> the I got my >> the ordinance ma'am or the JPA >> orance >> the ordinance >> the ordinance does yes so they'll approve that draft Tuesday and then it would get posted as soon as the newspaper can do it, which I assume is Monday the 1st.
>> Okay. So, is there going to be some kind of notice that goes out to tell people that we need to have everybody in attendance on next Tuesday's meeting to review any JPA and any address any other questions?
>> All right. So, >> there's never been a public meeting to my knowledge on reviewing the JPA.
>> There's been three. Yes, ma'am.
>> Was that the one that I Okay.
So, the JPA's is is done. I mean, all we all that's missing right now is the final approval of the ordinance. Um, it'll get posted on the 1 of June. Then we can have the ordinance hearing providing the commission approves the ordinance, which I don't think it's going to have a problem with the uh commission that on that day we approve it, we sign it, and it's done.
>> We can only fingers crossed and it will be done. There won't be any more hiccups or delays in getting this.
>> Well, you know, we can always >> That would open.
I really don't I mean I know difficult but not signing it and what they can um I think that would likely open and create issues as far as >> Okay.
Haven't heard that one.
>> Oh, sorry.
So this is roads department just FYI.
What?
>> I was like, I like your table.
What is uniforms >> that? So, this is roads department. So, I imagine that's like rags and all the clothes they wear for oils and stuff like that as well.
>> And they do have uniform shirts and those sort of things because they get covered in chemicals and whatnot. So, we have a company that handles that clean >> that. And we also have to have um they have to have meet certain DOT requirements when they're out working on the roadways.
>> Yeah.
>> Tell me when >> more talking about road base and that material.
Yeah, some of that's covered under grounds and roadways.
>> So, we have those millings, Commissioner. Those are ours. And these would be additional specialty gravel that would pack down tightly on top the milling on top the millings before we do the chip seal. One thing I'd caution on this one and this is going to be a tough one to predict with the price of oil rising up and down and our bulk needs for oil when we chip seal and that sort of thing.
>> There's the other dumpster days cost too. So those are probably the ones in the fall that that we were asking about.
So it looks like there's two lines in the budget. So that will be something else that the town manager I can do is combine those into one line for dumpster days.
Oh, and then yeah, so equipment machinery. I highlighted that one because then we have now the roller and blade >> manager Hamilton put that lease on hold until we got through the budget season and through the fire.
>> Copy that.
Cannabis. This is one of my biggest questions.
Zero DFA. Yeah, we spent 44,000 on it.
>> I Thank you. That's my question. So, >> so the cannabis funds, there's an offsetting revenue line. So, we're only on the expenditure tab on Commissioner Taylor's spreadsheet. So, there's an offsetting revenue line from the can the tax we get from cannabis. This is used for abatement on the property. So, those homes that were all cleaned up within the past year. Um, some of them are demolished, some of them are cleaned up, but the 44,000 was spent on abatement.
So, the planning and zoning department used that for home abatement.
>> And that might be the cost coding where we have the money, not necessarily.
>> Correct. So, we've spent we've spent the money um, but they didn't have a budget for it for FY20.
>> I'm sorry. I think I heard you say that tax money% think at this point. Um, and that money was used $45,000 was used for property improvements. Not property improvements, but for some of the um homes that aren't livable anymore that needed to be cleaned up, the condemned homes, those sort of things. It was went to cleaning those up and a lot of those homes were were removed, demolished. Um, and then >> and where did this happen?
>> I don't have the addresses, >> but all over and then we of lean on those expenses >> on those properties >> on their property.
>> Yeah. Right.
>> Correct.
>> Well, the the easiest one I can tell you right now, there's one on Mustang Road.
>> On Mustang on Mustang Road right over here.
>> Okay.
>> There's if you go up there, uh I think it's the third lot on the left, >> you'll notice there's nothing there anymore.
where there used to be a a house that was falling apart and a mobile home that was pretty much collapsed.
>> Yeah.
>> Yeah. Both of both those both those structures were condemned.
>> Uh they were not livable for Iraq.
>> Okay. Thank you guys because I looked at that and I thought >> and there's also I mean up down correct me if down off on Church Street on the right hand side. Uh >> that's a pretty gnarly area.
>> There was one there in the past year or so I know there were a couple on Range Road.
>> That's the other one. Thank you.
>> Range Road.
And so that 222,000 budgeted for 27 >> that >> correct >> you you anticipated that you're going to have to follow in line in that same capacity.
>> So that number came from the current fund balance. Um we have 222 available in the cannabis for use if we needed to.
We may not necessarily use all of that but that's what's available for use on abatement should it be needed.
>> Got it.
>> Thank you.
>> Yeah the program has been selfunded.
Okay.
DJ.
>> So 680k 88k was spent. Now there was no budget. I don't know what this >> this was a grant fund for actually the police department for their vehicles. So that's what they got.
>> 688.
>> Yes. So that's the the grant that we got for eight vehicles. We actually got a total of eight Taho out of that grant and fully outfitted those. Um now the reason that it hasn't fully is it doesn't show that it's fully spent is because we just this week got the last three. We ordered five, had those fully updated, put them out on the streets, and then just this week, we got the last three. So, we will get really close to spending all that grant money, but this 800,000 is in fact grant money.
>> Okay.
So, that's grant money. That's going to skew >> I know. So, I'm just gonna actually we're gonna We're just going to ignore it for now so that way it doesn't skew the rest.
Oh, that's because of the original. Oh, yeah. I'm supposed to ignore that column. Okay.
DFA 1.2 spent 1.8 know about that one.
>> This is um the appropriation and grant fund. So, Historically Finance had them all in these three line items for all appropriations and grants. That's another recommendation that I have for the commission is to separate all of the grants and appropriations into their own line items for better tracking.
>> Yep.
What money did we pay back?
>> Manager Hamilton and I are actually looking into that today. We actually got an email, surprisingly enough, from NMFA today um about this debt service. So, we have a message into them to ask what that original project was for so that we know exactly what it was spent on.
>> But we have There's another one right up above that that says the same.
>> Yeah.
>> Right. They had they looks like they had duplicate lines in this fund. But >> yeah, >> this one my >> corrects and doesn't the the go bond that was for um Rainbow Horton and What's that road behind behind Walgreens?
>> Walker, >> isn't that that falls under de services too, doesn't it? The repayment of >> that may be what the what this one is.
That could be that manager Hamilton. I just wanted to confirm which project that was that we're paying debt service on.
>> I've got an answer.
>> Okay. So, you're talking from Venus down to nothing's been done. No, the this this was a money that that the the town borrowed years ago to pave Horton to do the paving over in Rainbow and to do the the paving on Walk Walker, right?
>> Rock Walker. So, we're still paying off that.
>> Okay. The Horton the other half of Horton the other two of Horton just still hasn't done >> right because when they originally got the the bond for that, they didn't that wasn't that part of the road wasn't included. So, we're paying off what the town spent when they originally paved the section of Horton that is paved and the section that they went ahead and ground up and repaved on Horton and then also, like I said, Walker and Rainbow.
So, the town went and did those roads and borrowed money on on a a general obligation bond. And so, we're still paying off that general obligation bond.
>> Okay, I got that. So I'm probably digressing here a little bit. The meeting a week or so ago, there was a gentleman here who talked about doing road maintenance and talking about chip sealing. So my question to you guys is what's happened to Hill Ranch and Hill 15 years maybe >> right and that and Horton is broke if Horton has three phases left to it. the section between Venus and Nent >> I mean excuse me between Venus and Hill Ranch Hill Ranch to Nent and then the nightmare part of it is Nent to frost that is a disaster >> that yes that all that is is packed dirt >> to my reculations right now we have a um a drainage plan for the section from Venus to Hill Ranch >> and what and what I've been told so far, one of the problems they're having is they're h we're having problems with dealing with the property owners because that water has to be diverted somewhere >> and none of the property owners want the pro the water to be diverted onto their property. So that's that's an ongoing issue.
>> Okay.
>> Yeah. I I Yeah, >> I get that because that's kind of what I figured after talking with a gazillion different people. What about from Hill Ranch to Nent? That's that's the that's phase two. And that house that hasn't yet been engineered and hasn't the drainage hasn't been done yet on that.
So you can't go and actually build the road until you have the engineering done. So you know exactly how to build it and where the drainage drainage issues are going to be. So where the where the culverts are going to go, where is that water going to be directed to?
>> Okay. So here's my next question, Ed, on something like this. There was a town hall meeting uh right around the time And I was wanting to put in that along with what Rory Jens wanted to do because of lack of infrastructure. Now what's happened in the meantime is Tammy has subdivided her property that 20 acres that's over there and Rory Jensen put in a half a dozen homes on the other side of road. How did that get approved when we don't have the appropriate drainage and infrastructure to another 20 houses.
>> I'm throwing it out there only because >> I've been doing this for a while and I understand you got to put infrastructure before you have building but yet all these buildings are going up. There was never any notices. At least I drive by there all the time and all of a sudden all this developments going up and we're now dealing with the same street problems at Hill Ranch, not Hill Ranch but Orton between Newton and Hill Ranch has got a lot more traffic and faced with the same drainage problems that we've been faced with for the past. I've been in this house for 20 years and it's the same situation year after year after year. houses development and the road's a disaster after a rain. It's, you know, don't drive over 10 miles an hour because it becomes an accident and I drive a big truck.
So that's my question. What's what's the game plan on phase two? But you guys have been talking about for million years and nothing's happened on the intersection of this side, the south side going from Venus to DL that got paved in a real nice trail in there, but that's not addressing the bigger issue, which is we're going to do Nent. Why are we doing Nent? There's not enough traffic that goes down from where that cell tower is.
>> The thing the thing on Nent that was for a cost and time saving the way in the way the way it was explained to me because there are so many underground utilities that run along Nent. Every time they go to grade it, they have to come back out and respot everything. So, Nugent is was always constantly being having an issue. We get that chip sealed. We never have to do the spotting again and we don't have to worry about Nent and we can go ahead and start focusing on the others.
>> Problem though, between Nent and Hill Ranch, all the utilities are underground.
Well, I'm I'm talking about the commercial utilities, not the residential utilities. There's a major there's a major gas line that's running >> that gas cuts across the corner of my property. I know exactly where it's the corner of New4 >> and then once once Nent ceiling nent what is that? Uh >> nent's one of the >> second week of June >> something like that. Yes.
>> Yes. That's in early June, sir.
>> I'll own that. I so I got with Josh and I said what roads pick a road of each district so that way there's no favoritism and then let's go do those five roads >> I want Horton done >> I haven't I haven't >> I want Horton done too because I would like to use Horton be able to get the frost >> because I live there I mean not at frost but >> yeah you're on >> watch So, just keeping just keeping it light.
Trying to be like you guys over there.
All right.
I'm just going to scroll down here.
Waste water.
Are we reflecting the increase in salary? No, we're not.
>> So, that number is going to have to go up, right?
For what, sir?
>> Wastewater because of the get another employee out there.
>> I'm sorry, Commissioner. What was the question again?
>> So, we're under wastewater sewer enterprise and 57K for current full-time positions, but we need to get that increased rate. He needs help.
>> So, here's a situation, Commissioner, with wastewater. And we have it's a pretty serious situation, too. We went just went through an inspection with the New Mexico Self Insurance Fund and I would be amazed if we're not going to get an inspection by OSHA here very soon because we have one person in a very dangerous facility and um we don't have a second person in case that first person goes down or something like that and so we have to do something there.
I'm not sure what at one time before our time I believe that there was a person allotted a second person allotted to wastewater but then they uh person in the former town manager may have moved them over to roads or something with the understand >> well it was actually a way it was a roads person that was designated to go and help with waste water >> and I've I've talked to the self insurance fund and so forth and that's wonderful when we need the help but it doesn't do anything if there's an accident and and the current wastewater person.
>> Yeah, it it they they've made two people working >> 100% commissioner. 100%. So that's a and so and the other thing and to to get back to the probably the original question here is we do pay a lot in overtime because whenever the system goes down or notifies the current operator um you know he has to respond on a weekend or holiday or like for instance he's about three hours away right now on vacation with the understanding that he would have to come back if we have a problem in the wastewater treatment plant this weekend.
So, it's not a good situation.
>> What's that?
>> Over time. Is it one and two?
>> One and a half. One and a half.
>> But it's a situation we need to >> to address. You know, >> yeah.
>> No. And Mike's done an amazing job over there working. I mean, >> if I could clone Mike, >> we'd be in good shape.
that movie a few years ago with >> Duplicity.
>> Yeah, Duplicity.
>> There we go. That'd be helpful.
>> I just had that exact same conversation about that three days ago.
>> So, who's been asking about contract professional services over there?
>> What's that?
So, you know about that one by chance?
>> I don't off the top of my head other than have we you had to um sign a contract with the wastewater operator.
Could that be those expenses? Sir, >> you talk about the professional services?
>> Yes.
>> Yeah, that's the that's the licensed operator we have to have a contract with.
>> Um it used to be at one time EPC Corb was the was the contractor for there and then um what's his name? Is he out I think he's out of Colorado.
>> I don't remember his name. Utah maybe.
>> Do what?
>> Utah.
>> Is he Utah? What? Definitely far north from here, >> but he's I believe he's retiring, isn't he?
>> So, he did retire. We had to contract with another firm. They're hard very very hard to come by, but we have >> they do. So they certify to NMEED that samples are being taken properly are uh everything's being done properly and they just certify that.
>> Yeah. And I wish I had a better answer for you than that but it's costly and it's a requirement.
>> Yeah.
>> Yeah.
supplies 19k 22k over >> this one.
>> No, this is waste water. It's just >> supplies.
>> Yeah, that's that's why I have it highlighted.
>> Okay.
>> It's all questions. Same with this one for 599,000 budgeted spent 31.
>> Uh, another one 69K.
>> Yeah.
>> With operating costs.
>> Are are the windmill operation costs coming out of wastewater?
>> I think they are. Yes.
>> Okay.
I know it went down and we had to get it fixed. That cost >> I mean this one not even budgeted for this one is probably wrong.
Given those numbers exactly aligned, that's probably not accurate.
>> So the debt services on this one, what do those represent? I mean, what is debt service?
>> This one, I'm not sure on ma'am. I would have to look into this one as well.
Okay, >> we've had fun. We've kept it light.
Okay.
>> That's the impact fees um that are collected in the planning and zoning office. Um and so a portion of that is going to need to be sent up as part of the new JPA to Santa Fe County. So we're budgeting that in there.
Thank you.
>> Good luck.
>> Thank you.
>> Um okay. So obviously this is summed up from all everything that we've reviewed um above changing that one change this the variance. Um it's good. uh obviously and I've owned it that my projections without knowing absolutely every single line item cost uh is going to be skewed. So the so we're roughly around there. The one question that I have and that we Kelly Misty and I have been trying to um confirm and actual make sure it's correct is the revenue number to actually show what a true deficit is.
That is my one unknown right now. Can you ballpark that number?
>> Uh, I'm gonna >> I would say about 9 million would be my ballpark, but don't hold me to it.
>> About 9 million.
>> So, a $4 million operating deficit over the period.
We >> No, we have not currently overspent by $8 million, but the budget was budgeted in the deficit originally in FY26. They budgeted more expenditures than revenue.
>> Yes, sir.
that >> agreed. We should not have budgeted that way.
>> That's what we're working on with these with these reductions and reducing um that that Commissioner Taylor's been going through. That's why we've been trying so hard to reduce the budget because we need to get back to at least a balanced budget to where revenues equal expenditures.
So there are some we have identified this week actually that there are some missing revenue deposits in our accounting system. So that's what going through to verify now. So finance um was behind on entering a lot of their revenues and so we're going through that over the next um few days before we approve the final budget to solidify those numbers. But there are some missing deposits. Yes, in the accounting system. We can account for them in the bank just not the accounting system.
that that's what we've been yeah working on >> is >> to make sure all balances and all that should correct too. Sorry, I didn't mean to cuss right there. My bad.
>> I just rolled out. My bad.
>> Yeah, I will say that our main account holds what? 6.9 or 7 million.
>> 6.7 I think as of this morning.
>> This morning.
>> Yes.
Yes.
>> Very good. That's what we want.
>> Then don't look at the screen.
>> And Misty, correct me if I'm wrong, but there was also an issue on reporting the money that we got received from grants to put in as far as the way that was being initialized in the revenue.
Correct. And that's what that was throwing off a lot of numbers and misleading a lot of people.
>> Correct. You are very correct. They were being categorized in the incorrect budgets and incorrect line items.
>> And you're in the process of getting that fixed?
>> Yes, sir.
>> Yes.
>> So, you say we have six million in the bank extra.
>> What's in the bank to pay the bills that we have coming?
>> Correct.
>> In other words, that's part of the revenue.
>> Correct.
>> So, like do we have any any money in reserve? I guess I'm trying to get out after paying the budget and stuff. Is there extra money anywhere?
>> Yes.
>> How much?
>> There is. I don't have that that full number because we're still working on that that clarification.
>> General idea.
>> Um but I would anticipate I mean this is ballpark. So again, please don't hold me to this. Um I would anticipate maybe looking at budget deficit four or five million would be my guess.
So you're saying we're in the hole?
>> I'm confused.
>> So we have reserve in the bank. That would be my guess is what we would have left after this fiscal year and we, you know, cover for our deficit that Commissioner Taylor's been talking about our over expenditure. I would guess we should have maybe four to five million in the bank. But that's just my best rough guess until we verify the revenues.
>> And so that would allow for like say we had to buy got opportunity to finally buy Echo Ridge. I don't know how much they're wanting but we could use some of that money. Does anybody have any idea what that's going to be?
>> Echo Ridge I think was $10 an acre.
>> Don't quote me on that, but I don't think it's over four or $5,000 ultimately exactly what the per acre is.
just about. Um, so yeah. So if if our best obviously we got to confirm if the number is 9 million in revenue uh when the DFA budget was approved at 12.8 year to date we've spent 10.7 with a skewed Wait. Oh yeah, that's because I summed it. Oh, it's right there. Yep. So total projected by year by June 30th we most likely will spend around this number at 12.8.
So with our revenue total year-to- date compar and basically what we spent year to date compared to what we have coming in it will be a negative 3.8 with the adjusted recommendated recommendated budget at 10.7 which is a lowering of 3.1 from the prior fiscal year using that 10.789 number and the same $9 million revenue that right now is currently showing 1.7.
So there's still work to do.
>> Misty, that the 9 million there is that that just GRT revenue or that's all revenue.
>> That's all revenue, sir.
>> Yeah, >> we need Yes. We need to find 1.7 to have a balanced budget.
>> Correct. Yes.
>> To balance the budget.
>> That's So, we're going to continue to go through those other operating allian items and things like that, just transaction by transaction to see what we can cut out of there. So, that's still the current exercise that we're doing. We're hoping to get this lowered more. Um, taking feedback as far as overstaffing, those sort of things.
That's all recommendations to the commission on Tuesday to try to balance this out as best as we can.
Uh, one second. And so I just >> Yeah. Yeah. So obviously that's why I said what I prefaced or we were trying to keep it light. Anyho, so I did just do this extra just because I think there's speculation. Whoops. My bad.
Come on, computer.
Um so this is this is something so I I have two things that I wanted I did want to say regarding this workshop. Um I am working on a draft for a policy that got a rough draft or at least a template. Um what I would like to see happen is that the department heads it's it's their duty and responsibility to whatever budget is passed to manage their bud budget. And so say governing body if we have $739,000 that should be projected out over 12 months and whoever is in charge um takes that 12 months and at month end they get their costs and then they go into their spreadsheet and they adjust where they were at on that month and if it's an over and under we're actually going to go to planning and zoning here. So, if planning and zoning was under budget for the month of July and they had a savings of $10,000, they should take that $10,000 and go put it towards March and April because during March and April, we have tax season. So, people have a little bit of extra money to spend for permits or whatever home projects and so they reallocate that money. is I I I'm drafting a policy just so that way department heads are more responsible for the financial responsibilities of that department and keeping track of what they had to help try to cut on wasteful spending and just yeah we could do this. Oh yeah, well I was looking at my budget when in reality nobody's act no not nobody when in reality they're not tracking it to the best of their knowledge and actually looking at it.
Can I truly spend $7,000 in random contract services? can I truly do this?
And and that's something I personally would like to see. Obviously bigger discussion here, but that's something for me that I would like to see. Um the other thing is uh this I wanted to do this because five five months ago when I came in, I first heard that the police department was 51% of our budget when in fact they're actually only 32.5 and with the budget cuts for 2027 so far that they're now would only be responsible for 28.61%. And so I just broke it down for the percentage of the total budget of where each department is department is at. And where I'm going with this is something I would like to see on the website is and uh we talked about this earlier is having a tab specifically on the website and it's more like a pie chart. So just take this and make it a circle. Obviously I'm not belittling. Um make it a circle and then you'll see the different sections of the pie chart with a certain percentages per department.
And you would be able to maybe click on that and when it opens it up it pulls up their approved budget and you could actually kind of see and maybe just start with there and then maybe in the future you implement okay if we're in quarter two of our fiscal year they would have a budget and then if the department heads are keeping track with their policy of actually tracking their general conditions and their budget they would go we would be able to see what exactly what we just reviewed year-to- date spent what the remaining balance budget is and stuff like that and it might be just more trans transparent for everybody. So, that's where I was going with that.
>> Lieutenant, sorry.
>> No, I just if if that does actually come into fruition, which I think would be great. It's it's really good for transparency and keeping the public up to date on on numbers and everything like that. I would ask that maybe we can add the number of personnel per each division because, for example, law enforcement in the PD right now, we are short staffed, but yet we are still the largest department in the town by far.
We still have 21 employees even short stop.
>> Yeah.
>> I bet that's kind of against my belief.
>> What?
So at least going forward with >> it hasn't been talked about yet.
>> No.
>> That is one way.
>> Could but I don't believe in raising the mistakes that were made and so I'd ra issue, right?
I honestly was more useful to me than the four or five workshops we did last year, right? This was much more useful to me to see where we need to be. And I know under leadership of town manager and town clerk that things are going to be correctly because the fact that whole numbers were used just putting in numbers and not even entering them correctly.
So I don't want to raise taxes on the citizens of this town and I think it's come back and go to all the department where we need to be helpishing tax for somebody's incompetence at the end of the So that's that's where I am personally avoid tax increase.
However, there I think when that comes through Again, we're paying out salary, right?
I don't want to name anybody just yet, but we're paying a salary that is 20 $30,000 over what the average >> Commissioner Taylor, I I have a quick and easy solution to pull $200,000 out of the PD budget. It would be to, like we voted on twice before in the past, to cut Social Security out from the PD budget. So, the Social Security has opted uh the PD has opted out of Social Security twice. That's $200,000 it could be placed back into somewhere else where it might be needed.
>> So, I actually just had that conversation with you last night about getting away social security and so I think um with the officers and the commission and making that happen. I know it was done before, >> right? But I believe there's been overturned since then that we need to give the guys currently there come to the commission do the resolution then you can work with >> it security and overshot >> percess So, let's reset that. Let's redo that.
>> And I agree with that 100%.
>> And I just earlier in the week, I took copies of all that stuff, the the resolution that was passed and even the copy of the ballot to Melissa so that she would have copies of all that because we wouldn't need to reinvent the wheel. All you would need to do is assign it a new number and then redate it. Um, then do the proper proper publications as far as when the vote is going to take place and so on and so forth. And if you think the officers are okay with that, I would just >> Oh, absolutely.
>> Oh, absolutely.
>> I don't know.
>> Absolutely.
>> But I think it'd be worthwhile to do that.
>> No, I think and that's a quick $200,000 that could go back into another area where it's needed.
>> Commissioners, I don't expect it to need an additional,000 last year.
That's the number former town manager and former church and former people making decisions.
Right.
I fin market value in Kelly and chief But people that are doing it say I don't think you know anybody that's here is finger pointing at you or anybody else. I think my frustration is based basically on what you just said.
There was a lot of stuff that And at this point, can we go back and fix it? No. Is there any point in doing so again?
You can take my idea but I had a similar people like yourself doesn't seem right. Hey, this doesn't look right.
>> None of us can fix this by ourselves.
>> And I honestly wish when we were going through the budget because it was my going through like a knucklehead and you know another commissioner you know he was telling me oh I know this anymore but telling me things like right and so I think having more people looking at it >> will Absolutely my perspective being a project manager knowing full well I can't do this by myself >> and so it requires all of us to get together and look at this stuff and point out this isn't this is Washington >> and other folks that have a mind for this. I mean for my kind of mind to look at it super helpful and honestly were there budget meetings like this last year. I don't recall ever >> there was like four of them >> but I think >> today's also the first We've done it done this workshop at this time frame and we've actually had more people show up for this workshop than all the other workshops we had combined.
>> Right. Well, and I think this is in my in my opinion this is great because I'm a numbers person and this makes perfect sense to me. I understand a lot of it. I think there's some other operating other things because I want to know what other is and from my perspective. This is a good this is a good budget. It gives us a place to start and now we know we got a couple million dollars.
>> If I can, I want to go back to something too. I really want you to see this on a regular basis because when you see something out of whack and you come knock on the door and say, "Hey, why is this out of whack?" That gives us opportunity to tell you, hey, we did we had to do this unexpectedly at wastewater treatment. So, there's no secrets. There's better transparency.
>> I think that that's what's important from everyone I've talked with. It's been a transparency issue and trying to get people sometimes engaged in this community, >> but we won't go there. But I think it's important forp security. I can't make any I pay cash.
>> All under $599.
>> How did you pay off my house?
>> No.
>> Are we done here?
>> Um I Yeah, I just have one more question. This is more of a higher level uh procedural kind of thing. So looking at the anticipated budget and I recognize that that is not set in stone at this point. There's flexibility adjustments that are going to be made but that's indicating uh roughly a $1.8 million deficit >> in the future period. So going forward the effort is going to bring that to zero. Correct.
>> That's what I would love to see. Yes.
>> Well, is that the plan?
>> Yes, absolutely. Okay. try and >> and I know I know you got to you got to pin down what your prior period revenues actually were using that as a basis for presumption going forward in the following period >> but I I just wanted to make sure that I my understanding was correct on what the ultimate goal is for this process.
>> Yeah, absolutely. And there they're 6 6.7 and if we're running a $3.8 $20 million def. We'll make it 21 months and then all of a sudden out of cash. So yeah, we have to that's not that is the goal and it has to happen.
>> What's the difference between law enforcement protection and police department?
>> Law enforcement protection was some state funded programs. Um and it did cover some salaries and bonuses, retention bonuses, things like that.
Law enforcement protection fund is is like like she said is state granted funds and we get that every year. Um those funds are generally used for equipment training. Um you have to map out how the spending is actually spent before you apply for the grant.
What who who determines budget cuts? Let's say you're within a period and you're recognizing halfway through it, oh my gosh, we're way over budget.
Are you precluded at that point from making subsequent cuts or are you locked into the budget as it exists?
>> So, um, you can always less than you have budgeted for originally. So if our spending is out of control, commission can at that point take recommendation from staff that we need to cut spending.
We need to do a spending freeze, a hiring freeze, whatever that looks like.
There's nothing that says that commission cannot approve that.
>> But even on a day-to-day basis, we can be good stewards >> and we're trying.
>> Yeah, we're trying.
>> We're really putting efforts in today.
>> Okay. All right. So you have the flexibility to say, "Okay, we're we're stopping here. We're stopping here. We're stopping here to make up for the deficit that we recognize at that point through the period."
>> Yes.
>> Very good. Thank you.
>> One of my goals for the town leadership staff is to start things are This is a tough year. Let's reenend what we don't have.
>> And the nice thing is this is your election.
as far as local government. So we just challeng >> Excuse me. I'm gonna interrupt for just a second.
>> Hello.
per so that if you get down to third quarter and you're way over budget then you know it's over.
So, something I think might fix this little problem is something that used to happen, >> and that is a monthly review >> with the budget numbers for every department on black and white paper in front of you guys, in front of us, and review it on a month. You need to watch your spend.
>> And that that was part of the policy draft.
>> And yeah, it's it's not just a policy for departments. It's a policy for the entire town and it used to be done. It was a regular review of funding on the second meeting of every month. The second meeting being that was when most of the spend for the month had already happened.
>> That's right.
>> Do it every month.
Any idea when that stopped?
>> 2022.
>> I wasn't here. Just I want to preface it.
Something else to keep in mind, um, gross receipts tax levies are not controlled by the town.
>> They are controlled by the state. And I do believe that the town has in has um adopted uh all of the levies that we currently can get a hold of. You're saying no, Bob?
>> Yeah, but each one of those levies, each one of those increments has a specific destination in your budget. So you can't just you can't just put it in your general fund.
>> Right. Right. But when when each one of those increments, every single one of those increments like 1.5 or 2.5 or 0.25 for fire, all of that goes into a specific fund. So you there's a there's a 375 environment, for instance, we've already we've already incurred that. We we already adopted that. There are a couple that you can do that require vote of the p of the public. You have to go out for referendum on them, but but no matter what, um all of those levies are specific to certain things.
>> You can't just say, I'm going to put this in my general fund so that we can pad our budget and and get us out of a hole. It doesn't work that way.
>> I was about to say any other questions.
I got a whole notebook of notes and questions I will start getting answers to. So, Okay, >> thank you.
with sometimes quite A week two weeks from now.
making that happened.
So, it's been going back and forth. And so, the luesday in my opinion was getting a little out of control.
Tuesday.
instruction.
>> Anything else?
>> Well, thank you.
I don't know how these end.
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