Government budget planning involves complex debt modeling that balances revenue projections, fund balances, and capital improvement projects to ensure fiscal sustainability. Effective budget management requires careful consideration of debt issuance timing, interest rate assumptions, and the strategic use of accumulated fund balances to leverage debt financing for major capital projects while maintaining appropriate coverage ratios and credit ratings.
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FY 2027 Budget Work Session - May 28, 2026Added:
We'll go ahead and call the Thursday, May 28th budget work session special meeting to order. I'd like to welcome everyone here. Uh, and before we get started, I just want to uh take a moment of silence uh in in recognition of uh former commissioner BR King passed away today.
And so we want to want to uh have a moment of silence in in his honor and we'll look to recognize him at a future meeting as well as board. I'll look to uh have a proclamation done for him as well. So this time if we can have a moment of silence for former commissioner BR King.
Thank you. Uh we'll go ahead and move to the invocation and pledge. I'll ask Vice Chairman Jones to bring us the invocation and pledge.
>> All those that can please stand at this time.
Heavenly Father, we just thank you. We thank you for another day to serve our community. We ask that things be done in decency and order. We ask that you will lift all of our first responders as well as our military and all those that are community leaders and just all the families in County. We ask for a special prayer for former Commissioner King and his f um for his family and those who are grieving from those of lost ones. And again, we just give uh give you all the honor and praise for giving us the opportunity to serve and make decisions that impact our community. Lord, just again ask us to be able to come together and unite, do things for the best interest, for a better quality of life for those that we serve. In Jesus name we pray. Amen.
>> Amen.
>> To the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
Uh and before we kick it over the manager, just uh board again. Um just want to highlight some things that uh previously provided to you. Um you should all have an agenda. So by date you'll know which items that we are covering from the budget. Uh later today we'll give you an update on that to even give you the reference points in the budget so that you'll have that in preparation for each meeting. So each meeting you know what we're going to cover. My goal as I outlined is to try to keep it to two two to two and a half hours. So if we've done our homework uh we should be able to contain the items we need to cover during that time. Want to thank the staff for helping put that together as we look at the items we need to cover. Uh again my intent is uh to have staff present any any highlights. They're not going to brief us slide by slide. uh is more to brief any highlights or certain points or decision points that they need. Uh and then for us to ask questions on or discussion uh and make any decisions we need to make or anything we need to move over to the parking lot that we need to come back or a holding area that we can discuss later. Um and we'll identify those. Also, if we have questions, staff will keep a rolling list of the questions uh and provide those back to us. I also want to encourage you that in your preparation for each of these sessions, if you have questions in advance, please send those to uh our manager and the budget and and uh assistant manager Shaw so they can hopefully provide that information either ahead of the meeting or at the meeting. My goal is to make these as efficient as we can and not just come in and get brief but have a conversation.
Um, as the manager pointed out to us last week, uh, during his presentation, uh, this is going to be a difficult budget process to work through. We have a lot of downward pressures. We have a lot of decisions we have to make as a board. And I know we'll do it in a very respectful uh, manner in in the discussions and dialogue that we have.
So, with that, I will open it up. I will turn it over for item one, county manager budget overview recap. Manager Greer.
>> Yes. Um, Chairman Debier and Commissioners, good afternoon. There's one item that we need to add to the agenda. Uh, we do need to add a close session um, uh, under NCGS 143-3181 uh, A3 attorney client privilege.
Correct, Rick?
>> Correct. Okay.
>> Two two separate items >> and two separate items underneath that.
So before we uh so we need to add so we'll go ahead and move to approval of agenda because so we can go ahead and approve the agenda today.
>> Um county can manage grew anything else to add besid so close session for attorney client privilege.
>> Yes sir.
>> Uh and that Mr. Attorney that uh is that which number again?
>> 143 318 1118.
>> Yep.
>> I I couldn't hear you. 1 143 318 118 A3 Okay. All right. Any other changes to the agenda?
>> Hearing none, uh, Vice Chairman Jones, I'll entertain a motion to approve the agenda.
>> I move that we approve the agenda budget meeting.
>> Second with the addition of the closed session for attorney client privilege.
>> I move that we approve the agenda with the addition of the closed session attorney privilege 14338-118.
Uh three >> three second.
>> Got a motion to approve the agenda with additional close session item. Uh been properly second. Any discussion or comments on on the motion?
>> Seeing none, I'll ask for your vote. All in favor, raise your right hand.
>> Unanimous.
>> All right. And now we'll go ahead and move forward to item one. Uh county manager Greer's budget overview recap.
>> Yes. So as part of the agenda uh we have an overview debt model and capital investment fund and the FCC FTCC capital. But as far as a budget overview uh last Thursday on the 21st presented the recommended budget uh the total uh budget for all expenditures totals 656,57,949.
The recommended tax rate for the general fund is recommended uh to stay the same at 49.9 for $100 valuation. The general fund operating budget is recommended at 398,317,286 and one penny on the tax rate equals uh 4,69,73 uh $793.
And this can be located on page 15 and all uh in your budget book and also all funds page uh pages uh 81 through 84 and I'll take any questions anyone may have >> any questions on the overview from last week review of the overview.
All right, seeing none, we'll go ahead and move to uh item two, joint planning board interlocal agreement. Can >> Yes. Um in recent uh agenda session, we wanted to bring back it was requested that we bring back consideration of positions for uh enhanced services supporting our local towns uh and in incorporated area of the county. Ross Howard, uh, director of inspections, um, planning inspections, will present this item and answer any questions you may have. You also have the PowerPoint, and you should have a, um, handout also that the same thing. Ross, >> thank you very much, Mr. County Manager.
Um, didn't have a formal presentation, so if you would, I just, uh, believe you have this in your packets and I also have a handout for you both. The last meeting that we had talked about this um there was a direction to come back with some estimates about hiring a part uh a full-time uh administrative assistant and a full-time uh additional code enforcement officer for my department.
Um this was in regards to the um proposal that we had put to the board in regards to enhancing services and coming up with a baseline uh standard cost for services that we provide for these towns. So if you look at the handout that I gave you on the lefth hand side, both of these positions, the code enforcement officer and the admin position are both at the same pay grade.
So the salary is the same. So if you look in the lower right hand corner, they're two highlighted figures. That's the salaries and the benefits included that we got from the human resources department. Uh came out to $69,23416.
Since they're both at the same pay grade, that would be identical for both of these positions. We then transpose those salaries to the top of the two of the chart that you see up at up at the um on the left hand side of the chart.
And then from there, we just added things like desks, supplemental things that would go with the purchases that we have to make in order to set these folks up in our office. So bottom line, uh it came out to basically 150,000 if you want to look at it just in in broad terms for both positions. Uh if we were to go that direction, I'll try to answer any questions if you have any.
So, real quick, county manager, what you're looking for us for today, because I'm assuming this is going to be personnel, which we're going to talk about another day.
>> What were you looking for today?
>> Just information today. Um, we'll bring it back as part of compensation and have those conversations.
>> Okay. So, board is information only.
It's going to come back to personnel.
Any questions on the information provided? Uh, Commissioner Tyson recognized only Commissioner Adams.
>> Thank you, Mr. Chairman. Um, Director Howard, I I noticed there wasn't any allocation for a vehicle either in fuel cost or operating cost or uh procurement. Can you kind of opine on that a little bit?
>> Yeah. Um, the only person that that would apply to would be the code enforcement officer. The admin wouldn't need that. Uh, I think we could be able to absorb that in our current fuel budget. Yeah. Because again, the idea being is that we're going to try to reconfigure. We're not adding We're going to put more folks out into the field, but that's a good point. But we're going to be putting more people out in the field, but it's a really a reconfiguration of both office and field to try to be able to use our existing resources more efficiently. I think we could be able to absorb one more code enforcement officer with the fuel budget that we have right now based off of the amount of travel that we have with our current officers. Now, >> and you have enough vehicles in your fleet already?
>> We don't have a fleet. We do um fuel reimbursements for people using their own personal vehicles. Gotcha.
>> Yes, sir.
>> Okay.
Thank you, Mr. Chairman. Commission recognized >> and I just had and because I don't know what the grade 107 107 is, but I it's kind of odd to me that the code enforcement who's out in the field doing all of this is making the same thing as an administrative professional who's I'm not downgrading that either, but it just seems either he needs to go up or they need to go down, but it doesn't seem to be comparable in terms of uh what their duties would be. I you don't have to do that today. I just want to bring that that's just maybe HR can enlighten me uh at another day. Thank you, Mr. Chairman.
>> Thank you, Commissioner Adams. Any other comments or questions on this item?
>> All right. Thank you, Director Howard.
Uh thank you, County Manager Greer.
We'll go ahead and move to the meat of our meeting today. Uh and we'll start on item three, debt model. Can man.
>> Yes. Um today we have Doug Carter uh with DEEC and Associates. Doug Carter, president of DEEC and Associates to go over our debt model along with Robin Couser, chief financial officer. They'll do a presentation of the debt model. There's one item that we need to get a little clarity on regarding schools. We also have Jay Toling here uh chief financial officer for the Cland County Schools and uh once we get clarity we'll update the debt models but we want to go over that models right now what we see based on results of the past fiscal year >> good afternoon so we'll call up D uh they're going to go over the gist of the models but if you look at what's been shared up to this point. There's kind of three versions of the general government model, three versions of the um education model. There's a ABC for each of those. The A for Jengov aligns with the A for education. So, they kind of work together like that. And then we we've also shared the crown models also.
The version that we're going to start with is version C. Um we're going to start with general government if if that's okay with everyone. um because that represents the $460 million that the um county has committed to uh Cumberland County Schools through an approval process. And then the other two versions are um include the additional $150 million that has been requested um with just slight variations as to when the the funds would be needed. So if you're okay with that, that's where we'll begin. So, real quick, so in the folder that was created for us on SharePoint, we're looking in the debt models under education, and we're going to start with A >> C >> C. I'm sorry.
>> C and we were going to start with the general government first and then go to the education if that's okay. Now, I will tell you there's a couple because we met yesterday afternoon with Cland County staff. Um just a couple of things that DEEC once they had more information from us which they didn't get until very late yesterday and of course they were driving um here today. They made a couple of little tweaks on the revenue side of um our general government model just to uh we had a higher year with lottery revenues and 25 and the model naturally carries that forward and they brought that back down just to be a little bit more conservative. And then on the second adjustment, it was um just to they didn't feel like we needed to increase the sales tax at the rate the model was showing previously. Just knowing kind of how sales tax is right now. So if you see anything that looks off, that's that's what you're going to see a little bit different today. But with that, I'll turn it over to DEEC.
>> Thank you.
>> Um well, good afternoon, Mr. Chairman, members of the county commission. Nice to see you again. First thing I want to say to you is uh I have two gentlemen with me that you know. Andrew Carter who is the model genius and Dylan who will soon be the model genius. And he's working on it really rapidly. In fact, Andrew said to me the other day, I don't really need to go.
Let let Dylan go with you soon. Soon. I promise.
Um, in all these meetings, because we do a number of these, we sort of do a general start. Y'all have heard this, but I know you hear thousands of things a week or month, and so it's hard to keep all of it all categorized. So, here goes. Uh, this financial model is very similar to what you would see to other sophisticated counties. It puts in one place resources and cost for you to do debt affordability analysis as well as to look at PIGO. So, we're looking at debt and PIGO inside this model. You as a county started this model a number of years ago and it's had multiple iterations. It started out as one model and everything was together and then we began to separate it so we could more fully look at what was being funded out of what was then known as the general model and the crown model. We only had two. Now we have others. And so that was to inform you about how these resources were being used across the board. Number two, in the past, the county has had a policy and has moved excess fund balances or available funds into the debt affordability model, the CIF fund that contains the debt affordability model and has allowed us to accumulate a significant fund balance. That fund balance was necessary in order for us to blend the use of that fund balance together with current revenues so that we could keep the impacts on an annual basis of what had to come out of the general fund into the model as reasonable slash low as possible. So there's been a lot done in prior years and I feel really good about that. um you as a board have spent as much time looking at a debt affordability model as any board that we work with and I applaud you for that and I feel that you've really by on basis of the questions that have been asked at form meetings really get how this works and I feel really good about that. uh in Marchish, and I forget which day, we talked to you twice in March. We reviewed the model virtually that time.
We're here in person this time.
Um in that last meeting, you moved us forward on several things. The first 460 for schools was approved, the increase at a minimum of 3% a year on the revenues that were coming from the general fund into the model. All of those I would call very good decision decisions were made. Uh we've been working with that model together with Robin's help and I really say to you Robin knows this model. She runs her own and then we coordinate them and so I feel really good about that. Um today we were working on what we've received from the school board and I give them credit for working on the cash flows.
Uh folks, issuing debt is primarily a cash flow thing. We don't want a whole bunch of extra money in the bank that we're paying interest on, right? Even though today we can almost earn what it's costing us, that hasn't been that way for a very long time. So, we want to borrow as little as possible, as infrequently as possible, right? And so in these models, what we have done over time is made assumptions not only in the school model but in the others as to the frequency of the issuance of debt. Now if I ask each of you today to vote, you would all get 100%.
If we issue debt slower, what happens?
We have more capacity. Y'all would have all raised your hand on that. So what we're trying to blend is issuing debt as needed primarily on a cash flow basis and uh issue it in a syncopated or planned fashion that will have allow the most to be issued out of the money that you dedicated and ask you for as little as possible to do new things. Okay.
So with that, we're going to start with the general financial model uh and then we'll move into the school model, which is the more complex and the one that has more to do with cash flows. I will say finally this on the way down, we were making model changes between Charlotte and Fagatville. And so we may see an oops up here. If we do, we'll recognize it.
We've got a lot more to do on a private basis, you know, speaking basis directly once this is over. And we do have from the school board the first roughly 300 million in cash flows that have been estimated. Unfortunately, in the time period since we got them in our meeting today, we have not been able to factor them into the model to determine if our issuance um assumptions that we've been using in the past are close to right. We think that we're close, but we'll have to come back to you a bit later after we factored all of this together. Okay.
Okay. With that, Andrew, you want to come forward?
Thank you, commissioners, for having us here today. As Doug said, I'm more of the model guru, so I'm going to be going through the nitty-gritty of the numbers.
Feel free to stop me at any time, of course, if you have any questions or don't quite understand uh an assumption or or what we have up here on the screen. So, as Doug said, y'all made some very good decisions in the last you'll see up here 3% general fund transfer growth. That was done dependent more to the kind of growth and the inflation uh that's going on. So I think that has you know added to the capacity of the model because then before we were using a a single number that had been transferred over every year that had not grown into the future. So very very good news there. Um also very good news uh as as Robin and I have ticked and tied the model to the last acter um as as we would like it. I'm going to knock on wood here because I want it to be every time. We're we're pretty darn close on our projections to our actuals. So, uh, that continues to remain good news that there's not any major movements from what y'all saw from March with Tick and Tying it to the AER. We're relatively in the same place. Couple things have changed, but uh, if we look here, uh, as we will all remember, um, these models are almost all predicated on the revenues that are dedicated to the model coming in. So, as you'll see in the past, we've had a a pretty steady number that was coming in and then y'all passed the growth of the penny. So, starting in 27, you'll see that has gone up to that $8.7 million number. I think it was just a nice round of number that we were getting to. And then that starts growing by 3% after that. Um then you'll see on the first page you'll see we we are netting out the transfers that we have going over to the education model and of course the water and sewer that we have currently right now. So these negatives here are to represent the transfers over that then gets us and you'll see Doug had mentioned this in the past. These are the transfers that we've brought over from the unassigned fund balance during the good years where we had additional revenues. And so you'll really see in that that first year when we had very high sales taxes coming in when we didn't expect them, right? The 2020 21 time period, we kind of cut budgets, but sales tax ended up coming higher than than expected. And so y'all really started, this is where that fund balance is coming from. As you'll see over three or four years, y'all really packed away a good amount of money, which has really given y'all the ability to do some more of these projects because as you'll see, we're going to have to use that fund balance right into the future to be able to support some of the other projects. Um, see if I can slide over just a little bit. I'll go back to the summary page. So, when we look here in the total revenue column, you'll see it it looks like it's jumping around or going down, but that's the net number, right? So the rest of that revenue is going to the other two models. So we still have revenues coming in this model. We have one year where we technically have more revenue coming in and going out. But um uh we have our current debt service. You'll see that that's falling off here very quickly.
The general government debt service will very quickly drop off in 5 days. So about 1 million and have a slow payown through about what 40 41. But essentially almost no general government type of debt will be outstanding here but it's likely low amount. Then we have our PGO projects. And if we looked at the PGO page, that's a number of of of major projects that y'all are spending in cash to do. Um uh so you'll see some pretty large PGO projects coming up. And then we reserve room into the future for some just general maintenance PGO projects that may be going around. So we want to reserve some of that into the future. Um uh you know essentially we get over here to the right which gives us our capital investment fund.
You'll see we're sitting at a pretty good amount right now but we're going to have to use some of these amounts uh as our expenses do not meet our revenues.
You'll see here into the future we have some other uses of that fund balance to go down. This is the C model as we said which uh talks to as we uh the school model the C school model which is the 400 460 number and so you'll see with the transfers over to the school model in the C to C model we remain healthy on the general government side and we remain healthy on the school side as well. So um because these coverage numbers are a little misleading because as we have little to no debt outstanding these numbers get pretty big because it's a calculation of fund balance the debt service.
Andrew I just want to say one thing if we didn't have those fund balances virtually none of the big projects in the schools could be done with our current revenue. And we'll see more of that as we get into those models. So the power of the use of fund balance is just incredible. Um in the old days before we moved the funds across we've always used the value of a p how what this means from a penny perspective and what happens in this without the use of fund balance. If we hadn't had the fund balances you would have been raising and lowering revenues like a roller coaster right >> to pay all of this. So here again this is the beauty of levelized which is really better for citizen equality if you will and fairness to do it this way.
So thank goodness for the fund balances.
Lastly we'll look at the payo tab as I mentioned that'll show some of the major projects that we have in the payo. There is uh you'll see some of these here, mental health diversion, aquatics, the Civil War museum, and some other projects that we have in here. That's what gets us to the major sizes of the projects you'll see in the 2260.
That's just some of the projects there.
Anyone you want to highlight from?
>> I I did want to bring to the board's attention that we have over here our community college um amount annually. We did line this up with the budget recommendate the recommended budget. Um the the prior debt model we were showing an additional $10 million that we were going to um provide to FTCC if they got a match for the from the state. There was a building that they were wanting to redo. So that is no longer in here and I just wanted to make sure that I highlighted that because if you had a different desire, we would need to put that back in.
>> Another question about that.
Thank you.
>> We're going to pause real quick. Any questions from commissioners so far as we look at this summary tab? PGO Commissioner Tyson.
>> Thank you, Mr. Chairman. So, talk to us a little bit kind of the rationale of some of these projects being considered payo projects versus, you know, including them taking them out for debt.
Um, specifically I'm interested in uh FTCC because that, you know, that's a that's a requirement that we fund their capital. Um, and so why would we not treat that requirement with the same lens that we would treat our requirement to fund the school capital projects as well?
I believe if history serves me right when when the model was developed they had decided I think at the time it was like 1,100 and they just kind of grew because each year that their capital is not spent and so it's reappropriated. I can't even remember how much it is this year Robin.
>> Yeah. And and I do I can speak to that.
It was $900 and some thousand dollars a year for years and they just rolled it over every year which we still do with they're getting $ 1.5 million a year now and it still rolls over. Um I think they've got about $5 million right now.
That's you can see that's sitting there for 2025 5.597 million that's sitting there for them to do smaller projects.
Um in in my time with Fat that was sufficient. they did their bigger projects through like bond issuances like the state there was say and there was a lot of skiff money and that sort of thing. So there really wasn't an an ask um historically that I recall where we would where the where the county would would like do a big debt project.
It was more like fix a roof or replace a HVAC or you know that that kind of thing. So the big thing that they asked for last year was to do half of a building I think it was their Cumberland Hall and the state was going to put 10 million in. we were going to match that if the state did it and then you know obviously the state budget didn't ever pass. So that's why I just want to bring that to your attention.
>> So and and that does kind of make sense for the community college but you know we we just heard from Mr. Doug over there about the beauty of leveraging fund balance um against debt issuance.
And so what I'm trying to wrap my mind around is we've got some big buckets for some big capex that we're still slating for for payo and why we wouldn't go out for debt for that and leverage some of that balance. I'm just trying to understand if it works for the school model or it works for the other model.
Why would we not do that on some of these bigger projects?
>> Mr. Commissioner, it's a very fair question and it's a good question.
I think there's two things about this.
Some of these projects have been PIGO for a while. Okay? They were just included as a PGO project for various reasons that the board wanted to do those for. The other thing I would say to you is um and we can continue to look at that one or two of these projects perhaps, but when we're looking at a program of hundreds of millions of debt issued by a county that doesn't have much debt outstanding from a credit rating perspective, especially when we've got some of the fund balance to say we're not borrowing every dime. We're trying to blend payo with debt. So it it was both some prior decisions, Mr. Commissioner, that had been made and a thought that as we go out to and talk to rating agencies about issuing hundreds of millions of debt over the next 10 years, how did we do debt and payo? We chose some projects that had been on the PIGO and said, "These are known. They're community projects. we have the fund balance we've accumulated, but we can certainly look at that. I I wouldn't want to do little bitty ones. I I will tell you the other thing is you h and the school board really has this school board staff members uh and I didn't say this in my uh beginning but it's perfect here guys.
We don't want to issue bonds every 30 days or 6 months or 3 months. It makes us look not very well planned. So, you know, not more than annually for sure.
Most of our large clients do every other year.
To do a lobs issuance, the local government commission requires 70 to 80% of what you're going to issue to have bids in hand. So, there's no such thing as creating a big old pool of money and drawing out of it. So part of the other thing about some of the POSOS is it just took some of the planning and integration of school debt and this debt. So it was just it was a myriad of things to be honest.
>> And I will add um I do the project I do recall the county financing on behalf of um of Fabletech was the fire training center. So that's the most recent one I can think of. But historically, there was this um transfer every or this amount allocated every year for smaller projects. Again, a lot of the colleg's needs were met through state bonds and then there was just a huge influx of skiff money. So, I think they're just starting to come back to us now with some bigger requests than they did at one point in time.
>> And Mr. Chairman, that certainly does make sense. I was just looking at over the next three fiscal years, it's over 100 million in payo if you lump all these together. And that's not an insignificant amount of money. And that's that's the only reason I make that comment, Mr. Chairman.
>> Thank you.
Anything else, Commissioner Tyson?
>> No, sir. I'm good. Thank you.
>> Um, just a quick quick comment on the FTC side. So, with what we heard uh when they briefed us 5.175 million in deferred maintenance need, they had about 2.5 already done. So, their request for 1.5, they they said capacity wise could fit in that. And then the $10 million, they asked us again for that match. They did say that as the general assembly gets through their budget, if it's not in there, that they would ask for that to be released.
So board, that's something for us to think about uh based on their request to us that they briefed us uh when they had the lunch to to brief us on. Vice Chairman Jones, you're recognized.
>> Yes. My question is, you pretty much answered them. I appreciate your question by I got to ask mine, but another question is how long has this been in effect? It seems to be working pretty well with FTCC and thank you for answering questions in regards to when it comes to the bonding and you definitely explained a lot of good details for our community to be able to understand of the reason why you all are using this particular method but and so I appreciate that because you answer some of my questions I was going to ask.
So how long has this been in effect in regards to this particular policy and procedure with FTCC?
So, so I can speak back to about 20 years. Um, for probably about 15 of it, there was a transfer of just between $900 and a million dollars every year.
And then it slowly over the last, I'd say 5 years or so started inching up a little bit. So, the model now shows that $1.5 million. Again, that's for their roofs that need to be honestly though $ 1.5 million doesn't really do a roof in a lot of cases anymore. So, they accumulate that money and they and they use it um as as they can do projects.
But again, the the it's just been such a different experience because if you look years ago, you know, you had the state bonds once they were used up, they were gone and there was just kind of a dry spell, but then there was this huge amount of skiff money that came with CO that just turned, you know, everything up from a construction standpoint at the college. Um, and so they I'm assuming they're getting to the point to where they're finishing up with that and they still got other projects. So, I think you'll see something different now in what you're seeing in their ask where they're wanting more dollars from the county to do other projects that are obviously not going to be met with a 1.5 million um transfer every year or appropriation every year.
>> Has there been any issues or any problems throughout this 20 years with this particular policy and procedure?
>> Not aware issues in on you all's end.
>> Thank you. That's all I need to know.
Thank you.
Andrew, Commissioner, you recognize.
>> I think he was going to say something.
>> Did you have a a followup for vice chairman?
>> I went to when y'all just one final thing I wanted to show you.
>> Was it in response to the vice chairman?
>> No, no, no, no.
>> Commissioner talking to him and it came up.
>> Thank you, Mr. Chairman. Um, so I do have a question. And if we go back to the PGO items and look at every kind of bucket, um, if we were to potentially take out debt instead of used cash, would the interest rates change based on the project types?
>> No, we tend to hedge that out by using higher than normal interest rates. So, we use 5% interest rates so that when y'all y'all can feel comfortable that we're going to come in under that level.
And so the model is somewhat agnostic to mode whether it's a go, whether it's a law, whether it's an installment financing. And because we estimate those interest rates high, we think we can meet those and then when we actually do issuances, that goes into the the model and hopefully gives you a little more capacity because we have been estimating high, >> right?
>> So I I think I got your question, but stop me.
um lobs issued for schools is considered more governmentally important basic than bonds issued for a museum as an example.
So your question was instructive as I got the question if we issued one thing by itself that was considered less governmentally important then that might have a slightly lower rating and a slightly higher interest cost. Was that coming Mr. Commissioner to your thought process? I thought I got that. What we would always do is attempt to blend them >> so that the blending didn't leave any of the one that might be less creditw worthy. And I don't mean horribly, but lower than a school as an example. We would try to do blending so as not to pay any kind of a premium based upon this the type of asset we're financing.
>> Okay. Thank Thank you for joining us. I think I got an answer to the mic, but I was wondering about the 75 uh the seven to the Civil War museum. What we pay because we voted on that. I didn't know if we had paid that out.
>> I think that keeps getting >> We have not paid that out in the prior model that was split between 26 and 27 and it's not been paid out. So, I just lumped it all into 27 on this model.
>> Right. So, some of it gets pushed in because it hadn't actually happened yet, right? But we were reserving room for it. Um, and I think Deborah made a good comment as well.
>> You know, some some stuff we can't finance as easy as others. So, single projects are easy to finance. Other things that might be considered maintenance, schools deferred maintenance, you know, that kind of stuff is going to be harder to finance.
So, we'd rather do it as cash than maybe uh some of these other capital projects.
But, you the the museum's a good uh a good question. In previous models I had a toggle that turned that from cash to debt and we could do the toggle and you could see exactly what it is. So we can we can build all that in into here.
Right now the current direction we were given these projects need to be payo but if we want to show what I can do a toggle for each one of these and show all the difference but we can definitely build that into the model. But these types of things will be a little bit easier to uh to finance than maybe this, you know, than maybe these. And of course, a lot of stuff that falls in here. Um all of those.
>> It was only a short time ago that I learned what a toggle meant, but I can tell you the big numbers. Toggling I don't do that.
>> Thank you. Uh assistant manager Shaw.
>> Yeah. I just want to clarify thing on the CIF, the maintenance and repairs.
years ago when we went to the LGC, they expected the county to set aside money each year because they saw that as deferred maintenance and they turned down our application and said go back to the drawing board and that's how this model came about.
>> That's exactly right. That's part of the pay debt to payo comparison.
>> It projects they expected that to be taken care of.
>> Thank you, Deborah.
>> Other other questions on this model or while we >> Mr. Chairman, can I show you one thing to be totally disclosed? Andrew, take us back to the uh summary page, please.
Um over to the go to the lowest point of the capital fund. Um oh, it only goes to this model. Uh let let me say this to you. You know, we cut this off because it would go forever otherwise just so it's easy to see. The capital investment fund will ultimately get drawn below these levels, but we've reserved it at a level um that we think is important. Um county commissioners and others, I I'm beginning to be just a little bit concerned. I had hoped we had turned the curve on inflation and construction projects, right? We had these huge ups and all of a sudden, you know, guys, who ever thought that high school would cost $150 million? I remember when they were $75 million and they were beautiful. So, so much of that was inflationary and facilities and all that. So, we're trying to preserve at the low end some fund balances that will give us a little room if somehow we turn back to to greater inflationary trends in the construction industry. So I just want you to know that there's thought being given to that as part of the process.
Okay. Over to schools >> board. Any other questions on general on the general government side?
So one question uh on the general government side as we manager as you build out our deferred maintenance on our own buildings. Um this is going to factor into our general government model. So, is it prudent that we put we look at a placeholder that we put in place for our own deferred maintenance as we were looking at what we're doing on the school side?
>> I would say for yes, but I would say for fiscal year 28.
>> Okay.
>> I'm fine with whatever year the question wherever y'all want to put it. But do we need to put it and at what level? So when we come back with an updated debt model on any changes that we have that in there, are you following what I'm asking about?
>> Mhm.
>> I would I would say we um and we'll talk a I think well we'll talk a little bit in close session. Um but uh I think we get the initial study done through PGO.
>> Yeah. and then we can make an estimate of what we probably will need to do for fiscal year 28 if the studies done by then. But I think we'll have a good estimate once we we have some historical data that we can um um we can come up with a good figure and trying to based on the the the assets that we have. We know where all the assets are. We know uh through some planning uh what the condition they are currently. We would just have to build out based on inflation and other factors uh a good estimate of what that is and put that in 28.
>> So board, are we comfortable as we move forward and they give us the next round as we we update each one of these debt models that we let staff put that placeholder in there and let the county manager determine that number?
>> Yes.
>> Board, are you okay with that? It's going to give us a placeholder. I think it's important. Yes, sir. County manager. and hopefully some things that we have to touch on later on in the meeting. I don't want to go get ahead of that because I think that will create capacity for the future.
>> Understand? I just think it's important that we put a put a placeholder in there like we did last year with the 300 million that we set aside for the schools. I think we've got to set aside our own money and I think we need to do it so as we're looking in the out years, we're planning accordingly. Even though we're not going to know what that number is, but we can at least have a placeholder based on your your best estimates as staff.
>> Board, we okay with that? Yes.
>> Okay. All right. We ready to move forward in the next uh model? All right.
>> Where are we going?
>> Yeah, you got it.
>> Education, right?
>> Education model C. Education model C.
>> Yes, this a 16C scene of the education.
>> We did a re numbering on the rod road down here. You may have a 15 C.
>> Well, we and we presented the scenes in March. So, we want to preserve you know what we all showed you at certain times.
>> We got in the car and we said let's get real confused as new numbers.
>> Yeah. Do do our next >> Let me So you'll know there's been a hundred or more of these models over time. So the the numbering system is meant to try to keep them straight.
>> All right. So the uh again we'll start on the revenue page because as we all know a lot of these models are based on the revenues that are coming in.
Uh Robin had mentioned this earlier.
You'll see we have some actuals from 24 and 25 up here. We're essentially keeping uh sales tax flat year over year kind of 1% pace. Uh you'll see we had a little bit of a blip here last year. It came in about 3.9. The lottery is a little too uh uh unreliable to to try to get estimate those numbers higher. So we've kind of gone back down to what our previous numbers were so as not to over uh overdue revenue in this model in a certain sense. But if this comes in better, it'll be reflected at the end of each year when we take a tie and that creates our new basis for uh for our projections. Um we're getting ready to have some of these monies are getting ready to go away and be gone for forever. These were some older issuances of QC scabs and QABs and all kinds of Q different stuff.
>> And don't ask us what they were. We've forgotten and we didn't love them.
qualified own academy bonds and all all you know lots lots of good acronyms everyone's everyone's industry has everybody has lots of acronyms and their businesses so we throw them out a lot if you don't know what they are stopping so this money is getting ready to go away that supported some other previous debt that you had uh same thing earnings in the scing fund some of these require you to make money in a syncing fund you're earning a little bit of money off of it help offset the debt those are getting ready to drop off as those uh as those uh financings drop off as well. Um you know we have a column here for interest.
You will see that we've been gaining some interest here the last couple of years. If you look before that those numbers are going to be very small right because we were w earning a whole lot of interest in the past few years. Although these past few years we've been getting you know a good amount. We do not count that in the model. So right now any interest earnings in the fund are going to be raised tomorrow as we go through but we're not predicating our revenues as a teacher on interest earnings. We can get back to a point where we're earning one bit in the fund. Do >> you mind speaking so that the press?
>> I'm sorry. I was a teacher in my former uh my former career. So I like to stand up next to the to the board and point.
So uh I'll attempt to stay over here. uh um and of course we have this new column that we started generating which is a transfer from the general fund. So if you look in the 16C general government model on that revenue page, these numbers should match up with what's coming over there. It feeds into here which is why they're positive numbers obviously. And so that gets us to the revenues we need in this model to support the 460 that we're looking. So currently to support the 460, we still need transfers from from the general fund uh model in order to make it because the two revenues that's currently supported do not quite make up all the bills. And you'll see in the high years as we get out towards kind of the back end once all the money has been fully issued and all the debt service is fully in you'll see we have some higher numbers that then start dropping off because under North Carolina law they want you to issue this as what they call level principal which is a falling debt service number every year unlike your home mortgage which is considered level principal and interest and you have the same payment every month from now on for the next 30 years. uh it provides for higher debt service in the early years but you have falling debt service which is supposed to build capacity. Um those are the revenues that are in here uh that are supporting the uh the school model. This of course these two the first two sales tax and education lottery are by law have to be used for schools.
So that's how we get our total revenues.
This is of course uh uh with the transfers over. You'll see again a lot of the debt service for the schools is getting ready to drop off. Uh uh this past fiscal year was a $5.2 million payment, 4.5 in the current fiscal year, and it drops off pretty precipitously into the last three payments of the currently outstanding debt. We have a number of issues programmed in here. Uh you remember Doug said that we got some additional information yesterday from the schools on cash flow. We're going to take that and try to more accurately line up the timings of when we need to issue the bonds based on their uh timings of spending the money as well.
And so we'll come back with a small tweak to this. I think we're close, but it's just not quite exactly, you know, with the numbers that we just got. So we feel pretty comfortable with this, but there will be some updates uh on timing.
So this particular model had has assumed that sometime in the calendar and that's one of the things that'll be a little bit different when we talk numbers up here that's usually a calendar year maybe not the fiscal year that it's happened in so the calendar year. So in calendar year 2027 we uh would issue $30 million for uh various projects. In 2028 this model has another 190 I believe that supports a new school um and some other issues. Then we had uh essentially just kind of taken some of the spending and attempted to you know smooth it out over an every other you know every two years kind of is. So we got 28 30 32 34 36 and that gets them 60 million tanches about every two years to be able to spend on the project. Again we will take the new spin schedule that we've got and make sure it kind of matches up with this on timings but we think we're pretty close at this point. Um, want to turn your attention over here as well.
We have some pretty big years of payo here in these last couple years. And then we dropped down to a level that we hope will still be enough to do maintenance, deferred maintenance, paint, that kind of stuff, paints and floors, uh, while also being able to support new facilities. And some of the other deferred, larger deferred maintenance is probably in these numbers as well, right? So what was probably being supported more by payo annual payo for fixing up the schools we may have some new schools we may have done some major payo so we're hoping that this number will be sufficient to do the other types of even smaller kind of payo items that's the uh that's the expenditure side of this you have some >> so this is not the summary yet it's not >> so can we pause here and let's probably a good we're going to have some discussion around this cuz we need to we need to look at the additional ask and request uh that the school board has made of us. Um so I'll open it up for commissioners questions uh so far questions on this.
Commissioner Tyson, you're recognized.
>> Thank you, Mr. Chairman. And thank you.
Um, this to me makes a lot more sense because you're level setting the payo project and that was kind of my comment on the other model applying that similar methodology instead of >> having it look like that. that would be something I but I I wanted to applaud you because I like the fact that we've gotten input from our school board and from our school system and kind of really narrowing down in what we're what we promised them we would do and then what we're going to actually on that. So that's my only comment Mr. Chair.
So board just if there's any other questions the the piece of this that is not there. So, as we were briefed um by the school board, the the additional asks based on their new construction, based on uh consolidation, reorganization that we talked to them about last year that they went through, there's an additional $150 million ask by the school and that gets E Smith uh and four other schools, new construction um on them. That includes Grace Creek, that includes JW that includes uh I got to remember the other ones. Uh got somewhere. Anyway, um so that includes four other schools.
So, we need to have a conversation around the additional $150 million so they can factor that in. Uh my understanding, county manager Greer, the conversation you and the school board staff that y'all came together, the model they gave you has that 150. So you're able to look at the annual requirements for that. So we can factor that into this model.
>> It had the part part of it, not completely. It uh was broken up between um the additional 150 and some addition. It's broken up in three tranches about 98 million for the first 300. Um I want to say a little bit over 20 for the second for the 160 and then for the new money or the 150 was approximately another $180 million or somewhat yeah $180 million in between the two. um total up would be about $290 million if you looked at it just generically saying six I think it's five 595 minus $300 million. So we uh the the the caveat to that is we hadn't run it through the debt model to look through that but we did say that we had to get approval from the commissioners uh because it hadn't been approved but we do have scenarios that we'll go through.
So, so just as to finish what I was saying, so you have the information you need if the board says yes, we want to move forward to look at the 150, look at the model, you have the information you need from the school board to do that.
>> Yes. Or not school board, the school system.
>> Okay. Thank you. Uh, Vice Chair Jones, you're recognized.
>> Thank you, Mr. Chairman. Um, I know we have someone from the school board here, correct? Just out of curiosity, I'd like to know, can you repeat that? How many schools are they anticipating on building again? New schools to include E Smith and how many are going to be elementaryaries? Does anybody know or does do you know? Is it okay for me to ask school board member here?
>> Is that all right with everybody?
>> Mr. Tolen, are you okay speak >> will you come up to the mic, sir? I'm sorry. Just we got press.
I believe it's JW Cun Elementary, F Ferguson Easley, Steman Elementary, Grace Creek High, it's an addition, and then E. Smith.
>> If he could allow you, I appreciate that. But since you're here and you represent them.
>> Yes, ma'am.
>> But I did thank you cuz I have another question for you real quick.
>> Thank you. Uh Jay Tolen, finance officer, Cland County Schools.
Uh Chairman Deier hit the nail on the head. um JW EE Smith and those were the first two schools included in the information given to county staff yesterday. Then you would see Ferguson Easley and Steman and then addition at uh Grace Creek High School.
>> Okay. And so E Smith and J is that the order you're going to do the schools as well?
>> That is the order that we have. Yes, that's what the school board has approved.
>> Okay, great. And so do you know any time frame on when you all plan on uh starting this project? I mean for any of the schools it's going to be 2028. Do you know just estimate what's the anticipation on uh when you all are going to be starting with the two new schools is what I would like to know.
>> Absolutely. And and we shared that in detail with the staff yesterday. So it really >> I just haven't gotten that information yet.
>> No problem. And you know I don't want to get in front of county staff >> but it's all about how they we're ready to go. We have we need to do RFQS for architects. We don't have any drawings or anything. We have sites for the first two schools because we're going to build them where their existing the existing school is, right? So that part is squared away, but we don't have any drawings or anything. So we would need to really get going with RFQS for architects, design, and things like that. So we're in conversation with the county about how to get that funding going because it can be substantial initially and and as you can see, the debt might not be issued for a couple years because it's a two-year process to build a high school like Smith and then it's about a year and a half to do a JWun type elementary. But we're ready to do that bidding process whenever the cash flow is there.
>> I'm sorry. Did you say that you all are looking at the existing as of now the existing places for East Memphis? I just want to make sure I heard that correct.
And we do have the our community listing. Same with J. That's correct.
>> Yes, ma'am.
>> Okay. Thank you. That's pretty much all I need to know. And I guess I was asking the time frame because um I know that's the plan for now, but just going to keep it transparent. We know how sometimes plans change and that's why I want to know if it was this year or next year and you know you know different boards say different things. So thank you for that's the plan for now. Thank you for the information sir. Appreciate it.
That's all that's all I want to know.
>> Commissioner Patel you're recognized.
I'll come back to you Commissioner Adams for round one then back to you Commissioner Tyson for round two.
Commissioner Patel.
>> Thank you Mr. Chairman. Um I think this question is probably for Mr. Greer. Uh can so looking at the debt issuance per year starting in 27 we've got 30 and 190. What were the the numbers that you had mentioned with the new information that you got from the school system or are we still looking at that amount of debt >> cuz Robin has it right. Go ahead.
>> Yeah, I I'll do my best. Um so this model again is the $460 million which doesn't account for the like the the JW So we we have to kind of get into that model to to see that. Um and we have that. We just started where we where we ended on an approval basis. But in looking at what the county school system has asked for, when you look at their MGT uh uh study that was done and the things that are recommended um to happen in 2027, it's somewhere about 17 or 18 million um just for that. And then there's about I think another it's in one of my models. I don't have it written down, but there's about another 30 or 40 million um in in year two, which would be 2028. Um so so we have that that we would have to account for, but also they would need planning dollars. So I will need to come back to the the board hopefully in June if it depend on on how you decide to go with JW or 460 versus 610 um bring a reimbursement resolution to you so we can go ahead and start allocating funds to um Mr. Tolen's team so they can go ahead and start doing all the planning because they are scheduled right now to plan for EE Smith and for JW in the 2027 year.
Could I make one comment there, Mr. Chairman? The local government commission will not allow us to borrow money for planning only. And one thing that we've talked to the county about in the past that we've done with a number of other clients is perhaps establishing a planning fund that you all would agree to. We pay the planning money out of that and then when we issue bonds we replace it. So there's going to be a lot of planning money. We can't borrow for that upfront. So we're going to have to use our fund balances for that as well.
>> Commissioner tell anything else?
>> Um no chairman I I think once we get a a clear picture that'll that'll help me on this model.
Commissioner, I'm recogniz >> and I guess um because I'm hearing an additional 150, >> which goes back to I guess the question that you asked uh about um uh our fund is our own deferred maintenance. So, do we look at doing this 150 before we even have some kind of idea of what we need to do as a county uh for uh county maintenance? um you know, we've done this part and that's that's upfront to be able to do, but I think that uh we need to see that uh in terms of our deferred maintenance uh before we start talking about another 150. That's just me.
>> Anything else, Commissioner?
>> No, sir.
>> Commissioner Tyson, >> thank you, Mr. Chairman. And >> round two, >> Mr. Chairman, I just wanted to apologize. I wasn't able to make the school meeting. I was fighting an illness, so I'm a little bit behind the eightball here. But just to for clarity for everybody listening and for myself, the 460 million that we had already allocated, my understanding was there was 150 million that we had slotted towards new school construction in >> 160 >> 160. Okay. And then the rest of that was for the deferred maintenance that we were going to go through with the plan.
So is is what you're saying, Mr. chairman is the 160 plus 150 plus the deferred maintenance number is where we're at on the request >> on the request from the school board.
Yes. Okay. Thank you, Mr. Chair.
>> So, to Commissioners Adam's point, um I think it's kind of hard for us to look at numbers that we're not going to that we're not really going to look at. Um and we've asked for two different So, we've got the data yesterday from the school board. I think it would be helpful that um we look at both scenarios at the same time. Uh so, county manager, we get the placeholder for general government, but we also go ahead and factor in the 150 um for the school board so that we can look at it.
If we don't factor the 150, uh then if we're funding a new school and it's based on their model as E Smith, um we're going to have to add additional $10 million to that. So, I think we look at my recommendation would be let them model the 150 cuz they've already started that. So, you get a 460 total for the new construction. I'm sorry. Uh 310 total for new construction, 300 50 300 for the uh maintenance and then add in the general government placeholder for the maintenance of our own building.
so that when we're looking at this, we can look at it in totality.
>> Vice Chairman Jones.
>> Thank you, Mr. Chairman. Um, I'm in agreeance. I'm not sure if I and I was out sick as well, but I have some concerns. I don't know if I want to figure in the 150,000. And to be quite frank, I have some other concerns. Um, I'm all for teachers in the school system, but I will address those at the appropriate time. I'm not so sure if I'm I need to review the information as they stated. I guess um I appreciate the staff getting the information yesterday, but we commissioners didn't have opportunity to look at all that information. Although I appreciate school system providing that. So I I'm not really comfortable. I'm not going to take a vote at this point if that's the route I want to go because even with ease Smith since we are discussing the matter even if it does mean that they have to uh invest more money 5 million 10 million u my personal professional concern if that's what needs to be done they're well overdue anyway. We got great great creeks and I'm out there you know Jack Brit area so even if we have to invest more Eddie Smith and who knows to be quite frank I mean you know we are in the middle of political season the new board or whoever we don't know what's going to be on there they might come in and say something different we know things can be flipped based on board members so I would just say maybe we can hold off or put that on pause but I'm not for um making decision for them to do that at this time that's just me personally >> so board could we do two things because I I think we need to have the data in front of us to be able to make a decision. So we we all agree to the general government. We've already agreed to that. So we need to add the placeholder for our own our own maintenance of our facilities. Could you provide us the model based on the school board's numbers that they gave us yesterday that includes the 150, but also give us a model that doesn't include the 150 and then we can make a determination off of that.
>> Yes. Is that board? Are we okay with that? You're getting both models. You're not making a decision right now until we see until we see the information. What we're getting is all the information in front of us.
>> We okay with that?
>> Yes.
>> I feel like we don't I need one more headshake.
>> Are you good with that, Commissioner Adams? Commissioner Commission, >> that's fine with me.
>> Good. All right. Commission or manager Greer, >> this is a rough rough estimate. So I just want to make sure I just want to say our total number of assets that we have for general government that would be considered for any facility study based on June 2025 is approximately $350 million with inflation on it. So I don't know what the number would be after we go through the study, but I would say a placeholder at least 75% of that would probably be a good number to move forward with as a model to look at for um uh general government uh facility replacement, deferred maintenance at a larger scale.
>> So again, before we go deeper into debt models because we need to see the one we're going to approve. Agree. I think we need to add, as we've already agreed to, add the general government, add us one, show us one education model with the 150, one model without it based on what the school board has uh the information, the cash flow that the school system has provided you, >> commissioner, do you have a comment? Uh well then I hadn't seen and I agree with that but on that additional they asked for yesterday uh because they were opening and closing schools. I don't know where they are on that. Um you know they changed some they did some. So this 150 uh I don't have a problem with it being a placeholder. I would need more information what this 150 is >> uh because just to say you want 150. So, so that's what when we had our joint meeting, uh, and I know a lot of people weren't able to attend for multiple reasons, sicknesses and out of the country and everything else. Um, that information was sent that day to the board, the presentation, and all that information is in there. Board, if you would like, I can ask school to come quickly do an overview of that if we'd like to. It's in the presentation if you'd like to. Sure. What's that? I I would like the presentation.
>> Yes, sir.
>> Oh, hang on.
>> Okay.
presentation.
>> We do have a calculation with the 150.
Would you like to see that? Just the education or do you want to hold till we have both?
>> I I think we need to look at it all at the same time. Got >> because at that point I think you're going to want a decision from the board so the staff's not moving back and forth between two different models. I just think it's cleaner >> if we do it that way.
>> Question.
>> Yes, ma'am.
>> How do you want us to uh show fail tech?
Do you want us to to show the $10 million or >> So the the question is is do we want to continue to put a placeholder in on the $10 million for Fabletech uh based on what we did last year. So it's only a matching of the at the when the budget pass and my understanding they're going to pass a budget before the end of this month. So it may be it may not matter. Um but we put a placeholder in for that $10 million and if it's not in the budget then it gets pulled out.
Vice Chairman Jones Thank you, Mr. Chairman. And I have a question, too.
This 150 for maintenance, we're talking about new schools, all these different things with and I know that he stated that the current locations E. Smith and JC Kuno, I guess they took all that consideration. Would that m maintenance number change in the event? I'm not saying it will happen, but what if they decide that they're going to put it somewhere else? with that configuration change what they're asking for or does anybody or is he does school board in other words right now they're saying E Smith's going to be at its current placement and so is J but that might be subject to change and if it does is that would that change what the request would be or the amount for maintenance can anybody answer that question >> yes ma'am I can probably answer and we can ask >> yeah can you tell us what your thoughts are on how that impacted I mean he's here he's representing so we might as well allow him to respectfully >> that way it's coming straight from him and if you don't mind >> it it was brief to us at the meeting and >> but I wasn't at the meeting and we might utilize him while he's >> I'm asking him to come forward mad vice chair.
>> I appreciate Mr. Chairman.
>> Thank you.
>> You're welcome.
>> Mr. Tolen, if you'll come forward and again board, I want to remind you if you don't have the presentation or need the clerk to resend it to you, she'll resend it during this meeting. So it'll be in the top of your inbox. Mr. Toling, if you'll respond to the vice chairman's question, please.
>> Yes, sir. So twofold. So, the board has already voted on the location, right?
So, that we're ready to go all cylinders once the county approves the funding.
Now, obviously, if that changes, which we don't have anything forecasted that it would change, it could change the cost of it, but the board has voted >> and we've submitted the plan that we're going to build those schools if the county approves the funding, right?
Because you all control the money on those sites. That's been voted and done.
>> Thank you. Understand that. But we all are aware that site changes can happen.
It's happened even here. So that's why I wanted to ask that question. Newborn might come in and decide something else.
So that's why I think it's a legit question. I mean it's happened even here. Example of the crown. So I mean I know that's what you all have planned now, but you just don't know. November is a different election. So I appreciate the honesty.
>> Right. And I would defer to the manager.
I think you all could dictate that.
>> Sherman. Anything else?
>> Nope. That's it.
>> Uh Mr. Attorney uh attorney Morfield. Uh just an update. So one of the conversations we've had and one of the things that I asked you for to be prepared to brief the board to the vice chairman's point um as we're looking at this new construction dollars which are outside there's mechanisms and I talked to the school board at the school board meeting about this provided you this a couple weeks ago just so you have the the framework to talk about it but I believe it would be the intent or the thought for this board is that there'd be some type of agreement. So, as we look at spending uh as we look at investing these additional dollars in new construction, there's a mechanism that is between both boards to um ensure the things that the boards are agreed to stay in place.
>> You want some comments on that now?
>> Yes, sir. Just briefly. I know you need to look at it more detail, but just if there's feasibility to do those types of things.
>> As you accurately pointed out in the memo that you put together on this, the strongest tool that is is actually the debt instruments and we already we already have some of those outstanding with with existing schools. That's the reason the county is the owner of some of these school properties agreements on that. And that absolutely binds a board off time for for in the future for for as long as those debts are out out there. We can do an interlocal agreement with the with the school and and lay out a plan like this and to the extent that we you know we in this year um or in the same year that we do it uh issue any debt with respect to it that that's absolutely covered. and and we've sort of done this in the past with respect to the the old sales tax uh funding agreement and it it worked for a long time but um it there was always a way out out of it in terms of that it's it's difficult to bind a a board in the future to something other than debt.
There is a mechanism by which the uh we can do a resolution for funding to the school board for for construction stuff that's rarely used but that's something we can look at more and and it may it it would probably be more appropriate for some of the maintenance type stuff or the uh the things that you're talking about that are not new construction. Uh and but again that would only become effective once that resolution was adopted and the school had started the process for for for those projects. Uh capital projects and the the ordinances that you're familiar with in our budget process are are always there. But as you have probably have already seen in in the year and a half that the new board members have been on here and the the old the uh other board members uh boards transfer can transfer funds out of those unless they are actually obligated uh boards can transfer funds from into different accounts from those and for different purposes. But that's that that's that's sort of there's we we we got enough to work with. we just get it get the plan together.
>> Uh I'll go uh back to Commissioner Tyson and Commissioner Adams for round three.
>> Thank Thank you, Mr. Chairman. Um if I can comment first on the the school system and then comment back to your original question about FTCC, if that's okay, Mr. Chairman. So the first, you know, comment I've got about the school.
I mean, we're looking to plan if you look at this 10 years out on issuance.
So the debt model in my in my mind is just a planning tool. We're not actually going out pulling debt today or tomorrow. So to the vice chair's point, yeah, it can be adjusted as we adjust the model just like we adjusted the models last fiscal year. But um I guess what what I'm trying to understand, we've got a $30 million issuance in 27 and then $190 million issuance in 28 under our current plan.
Just on those two issuances alone, we know based on the estimate we've got from the school, we could fully fund the school construction at E Smith with just that issuance.
So, if you've ever been involved in a construction project, which we all have, you know, 12 months to get a project done and to get all the money dispersed, you just don't normally see that.
So, I guess I'm just trying to wonder one, 10 years from now, would we have adjustments to our deferred maintenance plan that we've already put in place because there may be other school realignment that happens within that 10 year period. So again, we've got that as an estimate, but two, as long as we can provide the funding that the school needs when they need it, that's really the big question. The amount of money is a I mean, that's good. It's a good planning tool, but we don't have any firm figure hard money numbers in place to say this is what it's going to cost.
It's just a planning estimate. So that that's what I would say is I want to look at the debt model because I want to see if we go out 10 years and we were need to appropriate that money which I would think would be the top end of what we would have to appropriate. It may come in here or here 10 years from now.
We don't know what the cost of construction is going to be. So that's that's my comment about the school model. the FTCC. I just think, you know, their request that I saw in the presentation was for $47 million in capital in capital um requests.
My concern is we we know from the manager that we're looking at a pretty big number on our own facilities for deferred maintenance. We know we've got a big number with the schools. I think it would only make sense that we start planning and having something around how we're going to address this 47 million going forward so that that doesn't balloon to 100 million and then we're trying to figure out how we're going to fund that as well. So that's my comment about the FTCC. I I think we ought to plan a little further out and not just rely on Raleigh to say if they pass the budget, we're going to do this because we're just kicking the can out here. We do that.
So my understanding from the FTCC and KH you can address address it if I'm incorrect. So the Carmelan Hall which is so their their ongoing deferred maintenance is $5.1 million that's ongoing. The 1.5 will fulfill that deferred maintenance needs and keeps them on the path they need to. They're looking at what they do with Cumberland Hall. They're ask us as they believe it's a part state and part us responsibility what they're trying to do. Um, so they they put that model in.
They may come back next year if the state says no and ask us for the entire amount, but right now they're asking us for 10 million to match what the state's doing. The other piece of that was a public private partnership for health and wellness center at FTCC that they had just started planning on. So that the the rest of those dollars were against that health and wellness center.
So the real ask is around a 10 million match and a 1.5 um to keep their CIP at the rate the only rate they can do the maintenance.
So, the the ask is, do we want to factor in that additional $10 million? Uh, and then either put it as a payo or or or something for now as a placeholder, and I would put it as a payo as a placeholder. And then if they don't if it's not in the budget, then we pull it off the payo and we have future conversations with them about what they want to do. That would be my recommendation board. But I'm one person.
>> Thank you, Mr. Chairman.
any commissioner, you recognize round three.
>> Well, and um I believe we put the 10 million in. Uh it's not like you're spending it and we'll know by the end of June whether they got it or not and you can take it out actually maybe before we do our budget. So, but we can always do the debt model. Uh the issue I have though is looking at this um issuance from the school system is why JW is getting built before E Smith. That that I mean we the E Smith has been on there forever. They're both in design and preliminary work at the same time. I do understand you got to move some stuff to Reed Ross, but I'm not in uh that just doesn't align with what we this board has talked about for a long time in terms of uh the E Smith and that's in their what they sent us that and the designs at the same time.
>> Commissioner Adams, that's appreciate the comment. I think >> we could have had some dialogue around and I understand people around the countryside. I just don't but I do think county manager we have a conversation uh with uh Superintendent Bracie and we probably need to address this at our next meeting on the front side and board what I'd ask is them not go through a presentation they can give us some highlights please read the presentation and then those kind of questions we can direct to the school board uh to the school superintendent and his staff and let them respond to that or the board chair however they want to present it.
Yes sir. chairman in talking with uh uh >> versus putting I'm sorry versus putting the CO on the spot.
>> I think we we had a good initial meeting yesterday. I think I have a a general solution for that can meet the school's needs and meet the county's needs. We just need to get together and kind of work through it over the next couple of weeks along with DEEC. Um but I think we we we can get to something that both the school board and and and the county can agree upon. um without the 150 right now with the initial 460 uh based on what the information we received yesterday I think we can kind of work through that to meet everybody's needs.
>> So board I still want I think it's because of the the attendance I think there's still some questions around the school and I don't think that's a question for our staff. I think that's a question for the school system and I don't think it's fair to ask their CFO to answer those questions when they don't have the full staff here, especially our superintendent. So, if we can um maybe we move through this, we've seen the debt model, we move through it, we've got some questions for the staff at our next budget meeting uh or as quickly as we can at the next one. We move the we get somebody from the school board here. board is prepared to answer any qu to review the presentation. Bring your questions and we'll bring somebody from the school board here to answer those kind of questions that that we're getting right now.
>> Gotcha. Okay. Mim, can I just that that to me I cuz I don't want to put them on the spot either. Can we just email whatever questions we have in advance?
Sure. And that way it's a lot easier instead of putting people on the spot when they got to try to answer something and their board's not >> email questions you can but of course I'm sure there's going to be questions that come up as they're briefing um or that you may have on the spot. So uh can manager coordinate with superintendent bracy and we can try to get them in on our next meeting and we'll talk about our next meeting before we break because I know one commissioner has a conflict.
I want to make sure nobody else does.
Um, so I think we can move past the school model because we're not going to see it. So, but before we do consensus to go ahead and put uh Fabletech 10 million in PGO so for the model consensus good. All right. So, we got three things on the model on the modeling standpoint. I know we still got to look at one more, right?
>> No.
All right. So, we've got the we're going to do the placehold on the general government. You're going to give us two models on the education, one with the 150, one without. And in both of them, we're going to add in the 10 million for FTCC.
>> Mhm.
>> Okay. All right. Board, we good? Any next? What do we move to next?
>> Next, we will move to the capital investment uh fund. Uh Deborah Shaw, assistant.
>> Do we have one more?
>> No.
Uh so >> yeah. Um so um next we have the capital investment fund. We'll first start off with debt service and I'll turn this over to uh Deborah Shaw, assistant county manager, chief budget and performance officer.
>> Yeah.
Okay. All right.
All right. Good afternoon.
>> Afternoon. Um before you is the total the cap the total capital investment fund of 50,200 50,227,659.
I will be going through each of these.
If you have any questions just stop me if you will and I'll be happy to answer anything.
Um currently our debt service as of this year for the um the capital investment fund is a little over $5.7 million. Any questions? Okay.
Again, FA um FET Community College, we we have recommended 1.5 as the placeholder for the capital investment fund. That's what we did for the um conversation.
Preliminary capital.
This is what we have right now showing.
And I and we do need some clarification.
We have um the planning and design for future projects. $500,000 of that is for feasibility study for the aquatic center.
The Spring Lake Parks and Recreation, we have a remaining amount of $3,912.
In talking with the assistant county manager Phillips, I believe this project is done. So, we could remove that with the board's direction, drop that down into the capital investment fund, fund balance. Um, we have the Cedar Creek at 2 million, farmers market at 2.5. Again, general um a government's complex design. This has been carried over from years past, but I still need direction to drop to remove it and drop it into um the fund balance. Civil War and Rest and Reconstruction Museum 7.5 Capefir Valley. We have not paid the three the 3 million yet because we don't have the contract. I went ahead and voted the 3 million from for 26 and the um three the 3 million additional for FY27 cut to regional theater that um contract was revised. We've already paid the 1.7 and so this year I budgeted 1.7 for FY27. It was a 2-year contract that was revised.
Black Voices Museum. Um, since the recommended budget, we have um had an additional invoices come through. So, I will be taking that down to $59,17.78 is left on that project.
Do you have any questions for me?
>> Vice Chair Jones.
>> Yes.
>> Thank you, Mr. Chairman. the Black Voices Museum. Out of curiosity, what is the projected amount that the county is investing overall so far in that project?
>> It was four. We had a budget of $450,000.
>> No, it's not for now.
>> Commissioner Patel, you recognize.
>> Thank you, Mr. Chairman. Um, ACM Shaw, just to clarify the So, they're kind of looking at the the prelim capital, you're suggesting potentially we can go ahead and drop the Spring Lake parks and wreck, the International Farmers Market, and potentially the government complex design back into the CIF.
>> Yes. If if that's the direction of the board, I just I know the 9,000 I don't believe we're moving forward. there's nothing to move forward with it. And then the $3,912 that project's done. And then the international farmers market, if you want that, I just need I need I just need direction from the board if there's anything else that needs changing. I was going to ask for the $3,12 to be changed and the 9,000.
>> Good.
I I've got you both. Anything else, Commissioner?
>> Oh, I'm done right now, sir. Thank you.
>> Commissioner Tyson, I'll go to you for round one and then back to Commissioner Jones for round two.
>> Okay. Thank you, Mr. Chair. I guess my my question would be can we get an update on where we are with some of these projects because I feel like some of them we've been carrying for a little while and I don't know what the status of some of these projects are like the community center or the farmers market. So it's hard for me to say hey I want to still include this without knowing have we gotten anywhere. We are prepared for that. And on the um Cedar Creek, I can have Assistant County Manager Phillips come up and speak to that.
>> Good afternoon. So, for the Cedar Creek Community Center, um that is part of the close session item where we talked about uh land acquisition with um assistant city manager Gibson.
>> Gotcha. Okay.
Also, Yes, I do.
>> On the international farmers market, we're waiting for uh the transfer of the land for from um the city to FSU. Once that's done, that'll be moving forward. Anticipate that a happiness upcoming fiscal year.
>> Commissioner Tyson, anything else?
>> I think that's good. Thank you, Mr. Chairman.
>> Vice Chairman Jones recognized round two.
>> Um thank you, Mr. Chairman, for my round two. International Farm Market. A lot of work was put into that by former commissioner Jimmy Keefe. So, no, I'm not in favor and thank you for the question because we had pretty much the same question that we could get some details on these projects. I'm not in favor and I appreciate the update of moving any of that money. I feel like um there's a lot of work put into that bringing to our community and whether it does or does not go forth to FSU, I would like for you know and I appreciate that Mr. career that looks like it's going to move forward. But if it doesn't, I will be doing I could tell you all this right now to carry on um former commissioner Ke's uh vision for this to see if we can look into other allegations if it doesn't go through. So I would like for us to just keep that money right where it is. Thank you, Mr. Chairman.
>> Commissioners, anything else commissioner to recognize? And I would say on the government complex design, possibly not to call it a design, but a feasibility at uh as to uh trying to figure out how to move out of this building because of the court system um and all that they have here. So, uh you wouldn't be designing it, but you got to figure out if you where you move it to or whatever you do uh on that.
>> Yeah.
>> I don't have $9,000 for >> Thank you. That's what I was getting.
That's what I was getting. Wait, >> you can drop that. You just got to add something to it, Mr. Chair. But anyway, I would say bring that back to say what's a fe what's a feasible cost. One one question I have around what Vice Sherwin asked around the international farmers market. I believe that dollar amount there's also uh freight capacity as well. And so there's another $3.5 million attached to that because this three million, I'm sorry. So because it's a $5.5 million project. So just it's connected in both places. So I want to make sure people understand that and and again there's a moving pieces as the manager alluded to with Fable Estate and the the city and some pieces along Merkson Road. So um anyway, anything else on Pinary Capital?
So we're going to go board. We want to look to go ahead and remove the Spring Lake, remove the government comp complexes. It's $9,000. And then the Black Voices Museum will get adjusted based on the invoices that came in. And we hold everything else for now. We can have future conversations once we get the freed up fund balance if we want to do anything else with the rest of that.
>> Is that acceptable, Board? That works for me, sir.
>> Okay.
>> Could you provide us that total? Cuz I might spend it somewhere else. I don't care.
No, IT MOVES BACK.
>> I KNOW. I JUST WANT TO KNOW WHERE the moves back.
>> You know me. Now, >> next we're going to move into the capital improvement plan and um assistant county manager Faith Phillips has um been overseeing the engineering department. So, I'm going to have her pres um come up and present.
Good afternoon again. Um I will be brief. Um as ACM Shaw mentioned, I have been helping out our engineering department during the day with the day-to-day with this transition um with um general manager Amanda Lee providing some um technical assistance on the engineering side of things. Um so just briefly I want to um update you on three key areas. I am not going to go through everything on the slides. Um I will show the slides and then ask if there are any questions and we can talk about any specifics you may have. But I would want to highlight capital projects that we have completed, um projects currently in progress, and then recommended capital improvement projects for fiscal year 27.
So with that, um I do have with me, um Amanda Lee, uh here's is here somewhere today. Um we've got Donna Griffin Rice, our engineering project manager here as well, and Jeremy Stfeno with internal services. If you have any questions on the technical side, they can help me answer those questions. Um, so across our 11 completed projects, we have 11 that have been completed. We have invested 2,314,191 cent. Um, and these completed projects span from fiscal year 23 through fiscal year 26. Um, here is the first bit of them on up on the screen.
And if there are no questions on these, I will go to the the remaining.
So, in summary, this year the team has successfully completed 11 11 capital improvement projects, some of which have been in progress since fiscal year 2023.
Um, I just want to say that I appreciate the team's work and collab collaboration to bring these projects to completion.
So, there are no questions here.
>> Uh, we've got a couple questions. Uh, vice chair Jones, you're recognized and then I'll go to commissioner.
>> Thank you, Mr. Chairman. Maybe it's come on your next slide. I know we had did a lot of talk about um elevators and and just any update. Is that going to be on one of the slides?
>> That's on the next slide. Yes, ma'am.
>> Okay, Mr. Patel, you're right.
>> Thank you. Uh thank you, Mr. Chairman.
Uh ACM Phillips. So, with the remaining funds, since these are all completed projects with a little bit over 1.24, um where does that money now go back towards?
>> Goes back into fund balance.
>> Okay. Thank you. or during the year it does go to a reserve line in case another project comes in under we can just pull that money >> over.
I just want clarification.
>> Okay, commissioners. Any other before we move forward?
>> So these are now our projects in progress. Um we currently have 25 active projects in progress. They're in v various stages such as engineering, scoping, contracting, and construction.
Um, so to vice chairwoman, you had a question about our elevator modernization. We have several elevator modernization projects going on. One at the historic courthouse, one at the headquarters library, two at our Bradford location, and I'm forgetting, and two at the detention center. Thank you, uh, Donna. And so with those they have been scoped by uh a elevator specialist. So they're looking at the spoke with scope what the specification should be for that modernization. Um we're looking in things like switch gear for the electrical capacity. And we're also having conversations about ADA accommodations. So some of our locations only have one elevator and we want to make sure that we are doing what's appropriate and what we're supposed to do with ADA accommodations in those buildings. So, I've reached out to um our uh HR attorney in our legal department and we're getting information having initial conversations with staff in those buildings to see when we get to that part of the process what we would do to make sure we can accommodate them and the public. Are there any other questions on these projects here?
>> Commissioners, uh Commissioner Patel, round two.
>> Thank you. Um, just since we're on the topic of elevators, I know that the elevator in the Crown Coliseum um in the office has been offline. Um, and I didn't know I didn't see that in in the projects coming forward. Um, is there any clarification or guidance because I I don't believe they have any timeline down there?
>> Absolutely. So, we are looking at crown elevators. We have that in the CIP for the next budget session. Um, and we are working through the contract with that elevator and it is slated to be go under construction in June July. July >> we will review CIP for the crown at the next one and other funds.
>> Thank you.
>> Commissioners, other questions on this?
Commissioner Tyson, you're recognized.
>> Thank you, Mr. Chairman. Um, I guess the the the prevailing question I have is some of these projects were slated two or three fiscal years ago and we're just now seeing invitation for bids and projects being scoped. Is there a reason it's taken that long to just get a scope and to get bids out on some of these projects?
um various changes in the department.
Um and those changes we've had to ramp up um uh get different staff and kind of uh reassess everything. Um I don't think uh the plan that we have right now that we have uh will it'll move forward uh quicker as we move forward. is um we'll be bringing something forward for the board's approval in uh June. I keep forgetting June is I think in this we already in June but in June to get approval so we'll keep moving forward.
>> Thank you Mr. Chair.
>> Other questions before we keep moving forward?
Sis Major Phillips, you'll continue.
>> Yes, sir. And just one note, um the totals per page with the amounts, um I do want to um update that that was current when I was putting these slides together at Friday of last week. Um so there there shouldn't be any major changes though.
Okay, continuing on for other projects.
These are projects from fiscal year 24 and 25. Um are there any questions or discussion on these projects?
>> Go ahead. All right, continuing on here again. Um, we have fiscal year 25 here.
Any questions or discussion?
So, and then these are the remaining.
Um, so to summarize our active CIP portfolio, 1,261,851.35 has been spent. We have 6,823,1472 remaining for these projects. Um we also have 25 active projects that are ranging from fiscal year 23 to the present. So that's a total of 36 projects um this fiscal year. Um so I will go into the capital improvement plan, the recommended capital improvement plan.
So, the recommended CIP budget totals $2,186,000.
Um, I would say that the priority projects in that are recommended through uh forward are our detention center projects. Um, specifically the retrofitting of the cell doors, the cooling tower and chiller additions. Um, these investments prioritize essential building system upgrades, life safety improvements, and critical infrastructure needs, particularly within our detention facilities. And I can answer any questions about these.
Where's your truck?
>> Oh, one.
>> Thank you. On here, I go to parking lot repairs.
125,000.
I mean, is that really we went to the uh to do our church parking lot and just that was $100,000 by itself. So, 125 for county facilities.
>> I don't know if that's just to repair potholes or whatever or >> we allocate this amount every year. So there's probably a cumulative balance and I had to go back through but we allocate $125,000 a year to deal with repairs, immediate repairs.
>> So there's already money in the >> That's not up there.
>> Yes, sir. So there's there's money each CIP for um for parking lot repairs. So this fiscal year we are working for um we're currently working on repairs at two library locations at headquarters library and at North Regional Library.
library at Headquarters Library. We're work waiting to move forward with a tree that needs to be taken down to do that work and then we're waiting for um some work at North Regional Library that needs to be done before we can do that.
So, it's a yearly allocation >> from my understanding.
>> So, did you have Clifdale?
>> Not this CIP year.
>> If you ride out to Cliffale, you pass by that library. I said this every year.
You ride past that library because that that big tree and where the sign is, you can't even see it. and it's dangerous for people to go up, have to make that U-turn, come back down, make another U-turn just to get to the library. So, I would love to see something in this uh with uh going forward for that for that library out there on Clifdale.
I will add that as we evaluate moving forward these projects, we may we'll probably be bringing back uh the pro this current fiscal year some adjustments, amendments to handle things like that better align um some of the the needs that we have not for the next fiscal year with this current fiscal year in >> I understand but this is just a dangerous situation if you out on Clifdale at 5:00 in the afternoon. You trying to get your kid there and you got to go up, make that U-turn, come back and make that U-turn. It's just it and it shouldn't cost that much to be able to do. You've been out there. I mean, it it's just taking down that tree or whatever and making it a bigger night.
It's a lot a lighter sign out there or whatever. But it's just a dangerous situation uh uh for for people and they're taking their kids to that library.
>> We can absolutely with your action look into that this fiscal year with some of the funds we may have. No, that's this I'm vice chairman Jones.
>> Thank you, Mr. Chairman. He kind of beat me to my questions on last lately. Um, I would like for us to look in the cliff.
I live out west and I don't want to be redundant what he said, but I do get emails and I go to the neighborhood watches and that's their concern. So, since we were talking about parking lots and libraries, I was going to ask can they be included or we can look into that. And this 125 125,000 I'm presuming that's per each parking lot for the libraries. It's not for everything is because I'm with him. Yeah, we we have parking lot thing done our charge and surely that's just for one parking lot.
Correct.
>> So my understanding is that this is a um kind of general line that's countywide for all county facilities and the team takes and they look at the needs based brought forward by the department heads.
And so based upon um the needs that they see, that's how they determine what's ranked in each year.
>> Okay. But yeah, we could look into the >> I'm sure that we thought Riley would appreciate it. Thank you.
>> Are we okay with having that looked at due to safety and issue raised by two commissioners? All right. Man, you got that county vice >> Mr. Chairman.
>> This is just the staff, Mr. Chairman. It may be that it's already in there, but when you drive up to come in this way and you look at the uh sheriff's department, that building just needs to be powerwashed or whatever. It's just it's just a ugly. It's dirty. We did it about 3 or 4 years ago. It may not be in this, but if it's somewhere, but it's just especially with that front now open. Everybody rides through there and you can just see that. And that's just it's it's unsightly.
That one is on the list.
>> Um, as as a matter of fact, we had a bid and I I wasn't uh happy with the bid and we need to go back out. And one of the things we need to make sure with that is that the window seals, we got to make sure that is taken care of because of part of that part of that issue is is that when the seals were done the first time, >> yeah, >> it it it didn't take, for lack of a better term, and that some of that residue that you see is the the sealant leaking down out of the windows on the building. So, >> so I guess the question would be before we start doing that is whether we need to reassess the windows.
>> That might be the that might be the first step because I remember uh that that uh that water was coming through and we had sheets and towels and everything else.
>> That was probably part of the reason why I said we rejected the initial quote that we received.
>> Commissioners, other questions? Is that the last?
>> It's the final CIP slide. Yes, sir.
>> Question on CIP. So, 11 completed, 25 in progress, $6.8 million open. Do we have the capacity or we got to prioritize our FY27 projects based on capacity that we have from an engineering and project management standpoint so that we get throughput and we're not just putting dollars aside and not using the dollars.
>> Yes. Yes. I think one of the things >> we we'll bring it back on a more consistent basis and ask for reallocation of things that we can and cannot do.
>> So, but right now what we're going to see is 6.8 reallocated uh based on uh open projects from 23 24 25 26.
>> Yes.
>> And then an additional 2.1 on the 27 CIP.
>> Yes.
>> Okay. And then um we'll have to factor that in later. And we have to pass you to do the 2.1.
>> Yes.
>> Some of these we have to get done >> because of where they're located.
>> Some of the ones from 25 we need to get 23 but in 23.
>> But there's some on this list that have become more more urgent.
>> And so that brings me up to my next question. Commissioner, I'll go to you now.
>> No, Mr. Chairman, and this goes to Commissioner Tyson. Where's Mr. Jeremy?
You know, we talked about this. I think hats off to Mr. Jeremy, uh, who has done these projects. I just want to give, um, people their props when they do. He's moved these things along tremendously.
And so, uh, thank you. And I just want to make sure that we, uh, we recognize Jeremy for what he's done, uh, just moving these projects along cuz they did stall. but he's uh you can see all those completed ones and the ones in progress and I think that goes to what he's doing and his department is doing and all of them are doing over there.
>> Thank you, Mr. Chairman. So, the only other question I have on this is do we need additional capacity as we talked about project management, engineering services? I know we're still going through that process, but um is that are we going to see that as an additional ask to make sure that we can finish every the 25 projects plus the additional eight projects on there?
>> Not as part of the budget, but I think we can do it in June as part of a separate item.
>> Thank you. Um All right. Anything else on CIP? All right, we'll move to technology.
>> At this time, I'll call Daniel Ryster, our internal our um director of innovation and technology services to walk us through technology.
>> Okay, good afternoon, commissioners. Um, >> so I just prepared three slides for you guys. one is um um the first one is all of the CIF projects we completed last year. Um so we have I don't know if you guys have any questions on any of these uh commissioners questions on these? Hold on. I think I had a question.
>> And these are all the ones that were completed.
Um, those are the completed ones. Okay. Any questions on these? All right. Go ahead.
>> All right. And then the next slide is the ones that are still in progress. Um, a couple of these u we anticipate being completed in June, late June hopefully.
um with the broadcast fix is one that we're prepared to do in July when there's no meetings because that will affect the broadcast. Um and then the others um as you can see here.
>> So well we got two questions. Vice Chairman Jones and then I'll move to commission.
>> Thank you Mr. Chairman. Can you elaborate and I I serve on both the public health board and social services.
Appreciate the upgrades as you stated on the other one but we still sometimes have a lot of issues when people have to uh join by virtual. So can you just elaborate on I guess is that something that's being taken care of through this progression in progress? Um because again like when people are trying to join virtually there's still sometimes a lot of issues in both of those rooms. Uh when we have our advisory board meetings with DSS and public health department.
>> Um we've kind of we fixed it and found the issue. Okay.
>> Uh Danny found Danny uh found Miller found it out uh a couple of weeks ago.
>> Okay. Okay. And >> so that's why we didn't have issues when we had the presentation at the agenda session last month.
>> Okay. Great.
>> Yeah. Now, what the um the BDA should do though as well, you guys know how bad sales services at the health department and social services.
>> So the BDA should help with that tremendously. So >> Okay, great. And and thank you for that.
And that was my only two questions and thank you Mr. G for the update.
>> Yes, ma'am.
>> Anything else for sure?
>> Thank you, Mr. Chairman.
>> Commissioner Tyson.
>> Thank you, Mr. Chairman. So, I have received some um comments from some constituents related to our speaker system that's down in our chamber um that it would be hard to hear. They say the broadcast is good. So, I see we got some money allocated towards fixing our broadcast computer. Do we have anything we're going to put towards actually improving the experience for people who are live in the room for in the room? And they're physically in the room? Yes.
>> Okay. Um, I don't Do we have anything?
We can look at replacing speakers or amplifying them or even just turning it up. Um, but that may be something we just need to look at in the next meeting and see where that noise level needs to be.
>> And I know specifically like with the commissioner council's here, I know she has a hard time being able to hear people speaking as well. So, I just think that's something we need to make sure that is addressed so that people can hear well if whether they're in person or whether they're >> okay. We we can definitely look at that in the next meeting to see if we can turn that up.
>> Thank you, Mr. Chair. Vice Chair Jones.
>> Thank you, Mr. Chairman. And as I agree with Commissioner Tyson and speaking of the downstairs room, sometimes there's been an issue. I don't know if Danny has uh has um fixed it, but there seems to be an issue lately. quite a few times we've been having a good participation from the community. So the overflow room we haven't we've been having technical difficulties getting the other overflow room where the projector off you know sound is even stating. So has that been fixed or or it's just them I think we're in room 118. So I guess that's what room 1179 >> 19 room 119 there's been some issues and that's happened a few times. We've been having a lot of good participation based on some of our subject matter, but we weren't able was that um I don't know if that's a Danny question, your question, cuz that's happened quite a few times this last couple months.
>> So, I was wondering if we can get that room fixed or >> so the technology or the right here in the overflow room >> and so we couldn't use it.
>> The main problem with the audio in the overflow room is that if we turn it up, it bleeds over into the main >> meeting room, >> bleeds back. Um, so we don't like to turn that up very loud. It it is audible, but it's it is quite low so it doesn't bleed over into the main chambers.
>> I guess the I guess question be is could we look at that and see if we can fix that? So if we're going to have overflow, we need to be able to use it.
>> Exactly.
>> We would need to soundproof that wall >> quite a bit.
>> There's a delay also, right?
>> Yeah, there is a delay.
>> If you hear the delay bleeding over it, it it really causes confusion. So, but we can we can definitely look at something quickly.
That's it.
>> Commissioners, other question this uh question from me. The broadcast, what broadcast is that? Is that broadcast going to our cable station? It >> it's it's all of them going out to YouTube, the cablecast to um So, the what's down there now is a we've replaced a lot of what's in that room.
This is kind of the last piece to that.
Um, this is a 10 plus year old piece of equipment. Um, so this will replace that and it will help with uh graphics being put up, resolution, switching, all those type things. It's kind of the brains of kind of what's happening in there. And I don't know if it's here or not, but you know, as we continue to work through increased uh upgrades, technology, and we're doing more streaming, a question comes in and I think it's going to be in your general government line. So, I probably won't I won't go there. I'll be I'll pause. But do we need to continue to broadcast to a cable station when we're broadcasting to YouTube? Um, and is there efficiency around that? And if so, the piece of equipment that you're upgrading, I guess, will still allow us to stream.
>> Correct. Correct. We'll still be looking for YouTube and Facebook and those.
>> All right. Anything else on I'm sorry, Commissioner Klo?
>> Yes. Thank you. Um, I think every commissioner in here um was impressed when we were in the old historic courthouse and we had monitors up there so we could uh kind of monitor what was going out and we were going out. So, um to have that in u in our uh regular meeting room I think would be nice. not multiple monitors, but at least one.
>> Uh I think I think it helps keep our attention. And uh so maybe that'd be helpful to for some future board to be able to have that if we could >> include that for later. I'm sorry.
>> Yeah, that's that's great feedback too cuz you know you guys are in there and you're doing the meeting and we don't always see you know what you guys are seeing. So I think that's definitely possible.
>> That's a good idea.
>> That's a good idea. Anything else on the >> CIF on the on the technology side will be for FY27 what's recommend the recommended project >> questions on the recommended >> Mr. Chairman, I'm just going to tell you, I've been up here and this getting a connection up here on on 564 has just been uh kind of horrendous. Uh >> Wi-Fi.
>> Wi-Fi. Yeah. Uh-huh. And trying to get on. So, if we can uh I don't even know how how y'all do it down there.
>> We We don't get it. We don't get it either. How the attorney don't have Wi-Fi. Okay. But anyway, Mr. Chairman, that's I think that's one of the things of this whole floor. uh in terms of that and and if we can make it secure and we just have a password cuz uh people have been doing stuff.
>> Yeah, that's definitely something we need to look into because there's there's an access point right there. So, if it's not working properly for you, >> we definitely need to look into that.
So, I made a note on that.
>> Thank you, sir.
>> That was it.
>> Commissioner Tyson.
>> Uh thank you. Thank you, Mr. Chairman.
So on the recommended my question around emergency services um with with that kind of investment that we're going to look to put in servant infrastructure as we're looking to potentially do some consolidation and things like that. Will that be affected? Are we sure that if we upgrade that that we're not going to have to just turn right back around and places if we were to change the model?
>> Well the so where we're at now is kind of a weird place. We were going to do this last year, but we held off uh one more year, but now we're approaching kind of that end of life for that equipment where we kind of don't want to be in that space for emergency services.
Um but what we're looking at will accommodate. We're trying to make sure we can accommodate if you move to a different system, if we consolidate whatever, you know, whatever happens there that we're covered as far as infrastructure. And this will be uh we're looking at doing some server infrastructure, the uh disaster recovery solution that's in place over there now.
and some network equipment.
>> Thank you, Mr. Chair.
>> Commissioners, anything else on the recommended? So, question from the chair. The utility billing, uh, streamline payment processing, reduce systems areas, and enable online customer account. So, that's for our public utilities. It's probably a question I want to make sure that it's functional as we begin to grow these water districts. We're going to have multiple uh districts. I want to make sure that we're able to build uh across all the districts. I know it'll be one utility, but I want to make sure we're going to have the the growth capacity that's expected.
>> So, um that that is correct. What so what's happening now is without this they're kind of um having to do a lot of workounds um because they're only allowed to open one batch. What this is going to do is give them the the ability like you're so they can have multiple batches open, multiple cashiers, and also it will reduce a lot of the workarounds they're having to do now with the one person. um and help with the refund process and all those things.
So this is a scalable solution that will be a part of um Unice SAS as we move to SAS. This will be a kind of a add-on to that.
>> So this has the ability to move to a SAS solution which is where we're ultimately going to >> this is going to SAS probably so our uh financials is going there I'm thinking in September October we'll be there. Um and this is going to come in right behind it.
Commissioner Adams recognized round two.
>> Thank you. And I see all of this and all of that, but I don't see anything about cyber security um and any um funds put to that because that can just wreck the whole system. So I don't know if you have training for the uh the county for whatever, but uh there ought to be some line item that deals with cyber security >> from a capital standpoint because yes, >> the stuff would be in general.
I mean, I would definitely welcome >> No, seriously. I mean, all it takes is one one. It only takes one and it'll cost more than what we invest in here.
Now, I mean, so if if there's ability to do that, we need to hear that. I think that's important.
>> And and we're definitely So, we have a a SISO in place now um who does a great fantastic job and we have been investing in security every single year. But like you said, um, every year AI is, uh, gives us a lot of benefit.
>> Um, but you know, the the bad actors also have AI as well, right? So they're moving at the speed of light. Every day we're hit with thousands and thousands of, uh, people trying to get into our system. Um, so definitely if if we could put a line item up here, um, I'd have to go back and talk with him and see where the gaps are.
>> Um, but we could bring we could definitely bring something like that back.
>> And, Mr. Jim, I just think that's that's of the utmost importance. I think uh we looked uh well just about a couple of months ago, one of the cities of the counties had the same issue. Huh. They >> shut down.
>> Yeah. And they shut down. They paid out uh that. And so I just think we need to make sure that that's a line item that uh is we don't want to give an open checkbook.
So manager recommendations around that.
he's going to bring it back. But we have a pretty and I almost say pretty robust cyber security team and software. U there have been instances where they've even done tests. Make sure who um that you don't put uh click the wrong website and things like that. We're pretty robust. I'm going knock on wood cuz we talking about I don't want anything happen. But uh he'll bring some back. But I we're in goodstead. I I think even in some of the collaborations we have with the MA um and their CIO uh we've we've had a great benefit on cyber security. We beefed up about uh and we review it every year. We beefed up about two years ago and made sure that our cyber security was uh with IMCMA at a Boston conference.
>> And I do understand that. But this stuff is changing daily. Uh with some of the boards I sell every day this stuff is outdated almost.
>> Yep. Every day like you said every day there's cities, counties all being impacted. So >> yeah. Thank you.
>> So we'll place it over in what I'm calling kind of a parking lot. So we get a dollar amount on that and we can look to where we want to if we want to factor that in or plug it in or adjust something. So just a request we'll pull that >> ACM chaw. put that there. And then came in a group may be good kind of off budget topic but brings up a good point around cyber security. It may be good at a future work session for one of our presentations short presentation. Um but what we're doing on cyber security from a county standpoint that may be beneficial for commissioners. I know we don't want to tell our secrets but you know to to give the commissioners some assurances that we are uh doing the things that we need to do. Yeah, I I I Yeah, I I agree. I'm just saying we'll have to do it in a close session.
>> Yeah. And we we've already >> we've already kind of discussed that with uh my security officer now kind of doing some sort of presentation to give you guys a kind of a >> even if it's you know an August time but at a future work session I think it'd be beneficial to get I know it's off budget topic so I apologize just a thought. Um anything else on technology?
All right, we'll go ahead and move to maintenance and repair.
>> Next, I will call Jeremy Stfanco, our internal services director up here to go over the maintenance and repairs for this year.
>> Thank you, MC ACM Shaw.
I'll try to get through this brief as well. Good afternoon, commissioners.
Hope you all doing all right.
So for FY27, we had a total of 75 requests come in.
Out of that, we narrowed it down to 29.
The funding for that originally came out to 2,35,453.
The recommended is 1,78,215.
Okay. And I did add up here the total um for FY26. We completed a total of 34 projects. Um we also did take in four additional projects that we have moved off to 27 with using the remaining funding we had as well. And we still have a little bit of funding left over in a reserve line as well. I think it's about 25,000 in there.
>> 25.
>> Um, currently we are at five total pending projects. We do plan to have these all completed by the end of fiscal year. Um, the only one uh the elevator cell lines, we will have to roll that one because we can only do a contract for a limited time. So, we have to do another contract next year.
And I also added uh some additional items just off topic off of the M&R projects that we complete. Uh one of the bigger ones was the cemetery project which was paving. So we did get that completed as well along with some other ones as well.
And uh based off our you know review of these additional requests of 75 we prioritized all these as 29 the critical ones that need to be complete. Um this was based off m mitigating safety risk ensured integrity and preventing costly emergency repairs. Uh by addressing these concerns we practically safeguard our personnel and ensure continued public access access.
And right here, these are just the FY27 requests. And once again, they go up to uh 29. And I'll leave it here for a second if there's any questions related to these.
>> So, quick questions. As we're looking in our budget document on whichever page it is, >> page 49.
>> 49 the list of them. So, this is your where we don't have requested uh or we don't have the recommended. This is your recommended list that would be that would make up the 1.1 million.
>> Yes sir. Correct.
>> Okay.
>> So then the other items that are not recommended what happens to that?
>> So ideally these will be put on um into next physical year and they would be prioritized again. So, we're taking more um you know, requests along with these ones being submitted back in there and it'll still go through that priority range.
>> Unless he gets through with all these projects and has funding, we we cuz he did very well on the project this year.
He was moving. If he gets done, we want him to be busy all year. We would bring it back to the board, update the board and say, "Can we move forward?
You did very well.
>> Thank you.
>> You did great.
>> So, in our updated budget document, it's going to reflect.
>> I believe it does reflect.
>> No, it so what it's showing in here is department request at 2.0 and then it's got the recommend and then the recommended request is zero down and it's at one. It's just showing a total of 1.1. I get I'm assuming. So these are the recommended amount.
>> Yes.
>> Okay.
>> Yeah.
>> Why does it m show that?
>> Is it showing that?
>> Yeah.
>> It's on the first page. I was on page 49, I think.
>> There should be 20 29 total requested >> the recommended.
>> Told you was wrong with this stuff, Mr. >> Okay. Sorry, Commissioner Patel.
Question one.
>> Yes. Uh, Mr. I just have one quick question.
>> Yes, sir.
>> These uh these numbers seem like pretty round to me. Um are they have you've got the these like jobs quoted out already or these are just kind of placeholder numbers?
>> We we ideally get contractor pricing and based off that timeline, we come back and make adjustments based off, you know, uh uh percentages going up on material uh vice versa, whatever else you know it may be.
Okay. Thank you, Commissioner. I recognize >> I guess Mr. Jeremy is is is uh reading my mind. The pressure wash is already up there, so I guess that we won't have to do that. He said it was somewhere up there.
>> Number 29.
>> Anything else?
>> Commissioner Tyson, you're recognized.
>> Thank you. So the process in which y'all go through and assess and record the the 29 versus the remainder that were not funded, can you just talk about that kind of a little bit and what happens with the remainder of projects? Is that something they have to resubmit for next year or do those those projects get moved up as we look at the next year?
>> So they will have to resubmit them for next year. Um, of course, like uh ACM Shaw did mention as well, if we get caught up and we have extra money in one of these funding projects, normally I do complete a memo and we try to get some of them other items complete.
>> And then the the the ranking system you used um cuz I I imagine some of these projects depending upon which seat you're sitting in may seem more prioritized than others. So, how did you kind of come up with a system on how you rank them?
basically kind of uh the buildings um the needs um the amount of people coming through them buildings and any safety concerns uh most of them are um completely HVAC is the biggest concern of all of them so normally those do prioritize first in that ranking >> thank you Mr. Commissioners, other questions on this.
All right. Um, we'll go ahead and I think that is all our items for today. Commissioners 2.5 two 2 hours 15 minutes.
Anything else?
>> Nothing else yet.
Commissioner, >> anything else?
>> County manager.
>> Nothing else.
>> Commissioner Tyson, you're recognized.
>> Thank you, Mr. Chairman. Um, and thank you for that presentation. My question would be since we've come to the priorities, concerns, and discussion section of the agenda tonight.
>> We haven't moved there yet, sir.
>> Well, we're coming to it. And so my my question is I know we had done some good groundwork together on some preliminary workshops on kind of setting some of the priorities and there was a lot of kind of asks that came out of some of that preliminary. So will we need to resubmit those requests to kind of get some of that back or when would should we expect that we would have the discussion on some of those preliminary requests that we had already submitted?
real quick which request. So at the last workshop, >> so like Commissioner Fairclaw, for example, >> had discussed about reducing the tax rate by two pennies and he wanted to see action items coming back on what that would look like over a 5-year plan.
>> So there was requests like that that were presented, >> okay, >> and asked to be presented. So when should we expect to see those requests come back to the board?
I'll push that back that so they were in there was a rollup that ACM Shaw sent out uh after our last workshop that encompassed those >> and I did not believe I I did not do that and I apologize but I can work on that.
I would just say that um I thought we said that we were going to hold it and then do that was initial and then we came back and said hold it and then look at 2% 2 cent next year >> and so from staff's perspective that part was kind of tabled because we went from uh that to fiveyear and then we came back and said hold and then two next year. So if I misunderstood, I apologize, but we can work on that and get that moving forward.
>> Can I clarify, Mr. Jim?
>> Yes, sir. Go ahead.
>> I think what what we ended up with would not impact this year at all.
>> Right.
>> Okay. Um and and um I suggested then that this this year was kind of a hold line budget, which is exactly what you recommended. And uh starting in fiscal 28, we would drop a penny a year for the next 5 years. And then in year six, which was our if I if I got if I've got it right, that would be our reval year.
We could drop it another five to get it down to 39 cents.9. That was that was what Mr. Tyson, I believe, referred to as the Marshall plan. Marshall plan.
>> That's Marshall's plan.
So, so I guess question I would have to clarify for staff and if I can commissioner Tyson if I can direct it to Commissioner Faircloth if you'll yield.
Sir, >> you'll hear because I want to get clarity. I want to get clarity on this and I'll turn it back over to you if you'll yield.
>> Yes, sir. I I >> So, Commissioner Faircloth, what would you based on that? What scenario what would you like to see staff do at this point in time? Nothing that impacts this budget. We don't even need to be talking about it, but I was just suggesting that uh a way to get it if we took a an extremely bold step.
>> Yes, sir.
>> Going going going from $799 to $499 and it's been very very very well received.
Although because of the reval a lot of people don't feel it as being the tremendous uh feat that we know that it was. But if we can do 499 then 399 is um it's also doable from this point. If we have another reval in in six years, rather than trying to bite it off all in that reval, try to go a penny a year in those intervening four years and then in the the year of the reval, which will be the sixth year, even though it went through um try to, you know, if we if we get the increase that we're probably going to get in prop in uh uh total tax value, we can probably do the other 5 cents. That was that was that was a plan rather than try trying to drop it 2 cents a year for 5 years.
So that that was the latest plan that that I thought of and it it it it doesn't need any discussion further discussion in this budget because that's what we're here for. But but that that was a thought going forward for this board to consider. So, no additional action on on that item is what I'm understanding from Commissioner Faircloth unless another commissioner wants to add something to it. So, I'll I'll turn it back over here. You I'll put give the floor back to Commissioner Tyson. And thank you, Mr. Chairman. And that that was an example not meant to be exhaustive. But for example, I know uh ACM Shaw had presented some information about programming and about level of service and base level of service. And so we had asked some questions to come back for that. So I'm I'm not limiting it to one item. I'm just saying before we entertain new requests, are we gonna be able to have all of our requests that's already been submitted >> fully dealt with and fully addressed >> sinuses >> before we look at al alternative ideas?
>> Yes, sir. And we'll go back to the list, review the list that was sent out of the last one, see what needs to come back, and the intent would be to bring it back at the next budget workshop. If not, before an email.
>> Thank you, Mr. Sure.
>> If I can get it done in an email if you prefer.
>> Yes. If you can email it to us ahead of time and then if there's questions at the budget meeting when we get to this section in the next budget meeting, we can answer we can ask those questions at that time if that works >> cuz that would be the time that we'd come back and look at the any parking lot items as well. So each time we can come back and look at parking lot items if that works.
>> Commissioner Tyson, is that Thank you, Mr. Chair. Um, commissioners, other we've already moved to it, so we've moved to item five. Um, any additional questions or priorities or concerns where we are or looking forward.
So, a point of discussion. Um, we had I'd send an email out um about adding a budget work session. The intent is to add it. It gives us a little bit of breathing room. Plus, it allows us to uh potentially approve the budget earlier.
Um we have public hearings on the first.
Uh we have two public hearings on the first. Our agenda that morning is very light uh intentionally because of the public hearing. Uh the the request that I sent out uh silence was consent, but I understand some people were disconnected from the internet. Um, so we'd look to do a meeting immediately following our board of commissioners meeting. I need wanted confirmation. I know that doesn't work for at least one of us. Um, I I prefer to have as many members here as we can. So the other only alternative to stay on that day would be to move it to 4:00 and go 4 to 6, break 6 to 7 for dinner, uh, and then move to our public hearing at 7 versus a we'd probably be the the board meeting probably be a 9 to 10 meeting.
So we'd probably go 10 to 12. So a 10 to 12 meeting versus a 4 to 6 meeting.
Again, trying to be respectful. This is one of the largest items we address as a board. So, the more people we can have here, the better. And I know some of most of us have all of us have day jobs.
Well, all of us, but one issues with Does anybody have any issues? Let me ask this. Does anybody have any issues if we move it to 4:00 versus 10:00?
>> I do know they have the library 20th anniversary >> at that afternoon on Monday. Yeah. On Monday, >> the whole the whole intent was to put it on the first was to keep it within the meetings we're already having and that was a recommendation from our staff. We can forego it and just stick to the original schedule and cancel the meeting and hope we finish, but we're not going to be on the same schedule that we are on now.
>> I'm sorry. What date did you say?
>> The so on Monday the 1st.
Sorry to make sorry to have this dialogue in a meeting, but uh we we I mean it's Monday, so we need to make a decision. If not, then we'll stick to our reg regular schedule, but we're going to have to adjust >> uh what we're looking at at each meeting or add another meeting.
>> That's that's that works for me.
>> What's that? The last thing you said is skip this one on Monday. And if we have to add another one in, >> we're going to have to add another one because we're we're staying two to two and a half hours. I think that's the best thing for staff as well as us.
>> We're also trying to do these during >> hour during daytime hours versus night to be respectful of our staff as well.
Um or doing a blend of them. So we will have to we will look to add another budget workshop. I'm gonna ask the board I'm gonna ask the clerk to send that out to the board. I will ask the board to read their emails and please respond to the clerk. Um and again, if you don't respond, then we're going to assume it's okay or we're going to go ahead and go with what the majority has.
>> Um just I'm sorry, chairman. Just want to clarify the library item uh that Commissioner Adams mentioned. It's at 3:00 that day.
>> 3:00.
>> So 3 to >> I think Well, they had five online, but I don't know.
Vice Chairman Jones.
>> Yes. I'm not available because I had made other plans. I was going by the first scheduling.
>> Okay. So, we just not do it at 4:00. Not do it in the morning. Not do it at 4.
So, we'll look to reschedule another another uh date.
>> So, we not have a quorum to do it at the other time period in the in morning. We can't do it in the morning.
>> We we do have a quorum. My intent is to try to ensure that every commissioner based on the schedule that was uh outlined is available for each of the meetings either in person or even virtual if we need to. But we have to have inperson quorum.
>> Guess we have to reschedu that.
>> Yeah, we're just going to have to add we're going to have to add one. I'm trying to be again I think where we can make accommodations around budget meetings. I think it's important that we do that. Um other meetings I tend to be more flexible. Um, but this is the heaviest lift that we have. So, we'll look for another another date that works in and around one of our other meetings.
Um, madame clerk, if we can take a look at that, uh, you can see everybody's schedules, I think. So, we'll take a look at that and send out a couple dates and get it locked in shortly after that.
So, we'll not do the budget workshop on the 1st. We will just have two public hearings. Remember, board, we have a public hearing at 9:00 uh, and at 7:00 p.m. on Monday, the 1st. Then I'll request that myself and you we can keep our regulating that.
>> Yeah, we can just keep our recording.
>> Um, all right.
Other questions on or other comments uh on the workshops?
Anything else we need to add?
All right. Looking forward uh ACM Shaw, our next series of topics will be >> sorry.
>> Um, sorry. fund. Well, we'll bring back the education model at the top of the hour.
>> Correct.
>> And um cyber security um if there's anything there if you want that there.
And then um other funds which will be the crown, the solid waste, um fire, recreation, and then we will move into um compensation. and one off memory compensation, vacancies, personnel, >> anything else staff goes up.
>> Proposed compensation, cola, career staff plan, and benefits.
>> Thank you.
>> And then we'll move into commissioner discussion, comments. That's when we get into the parking lot items or update uh any of those. We'll we'll touch at the on the front side of this. Um so that date is going to be the June 9th meeting. So, County Manager Greer, if we can make sure that Superintendent Bracie or somebody that can speak to uh the school side. So, we'll have the on June 9th will be the update on the debt models and then we'll move into the funds and then we'll move into the personnel and compensation and then commissioner discussion.
>> Vice Chairman Jones.
>> Thank you, Mr. Chairman. Did I overlook it in regards to the community funding?
Is it on here? I >> It's towards the bottom.
>> Oh, it's at the bottom. But I'm going to I'm going to make a request of that.
>> Okay.
>> Before we leave any funding, okay, >> anything? So, board, that's our next topic so we can be prepared for that.
Again, we're managed and efficient today. Thank you for staff for the presentations.
Uh, real quick, board, I do um if you have not taken a look at um the community funding requests, I know that's later in the cycle. I don't want to talk about it tonight. Um, if you haven't looked at it, I'd encourage you to take a look at it. I've got copies of it. Um, we set aside 1.4. There's about uh $3 million in requests.
Um, they've got the revised one. Okay.
The total Okay. I was brief during this um meeting that my staff go ahead. Go ahead and just tell me. Thank you, Gaff.
>> Please go to the podium. Thank you.
>> And I I don't I'm not getting into discussion on community funding. I just want to bring it up because >> what we what we want to do is maybe have this discussion earlier because >> as a as a staff is putting together the budget. If we make whatever recommendations we have to put on here, it takes staff a little bit of time to put this all together. Uh make sure that we deconlict any uh ethics things we need to deconlict as well. Yes, ma'am.
>> Okay. Um hello commissioners. Uh just to let you know that the community funding will be revised. We found an error that we're going to get corrected. The amount is the same. It's just some of the vendors nonprofits amounts are incorrect.
>> Okay. So if you can email us that uh tomorrow that works or >> tomorrow is fine. board. My my ask of you is to begin to look at this and and think about it um so that we can have some discussions about it earlier in the process versus later. Uh and if we have time at the end of our next meeting, maybe we'll begin to have some conversations around it. I don't want to do it now. I know this is a sensitive item. Um but I just want us to start thinking about what's out there. Again, they'll send us the updated list tomorrow.
>> I have a question.
>> Sure.
>> Thank you. So, I want to be clear on this. These are the right uh um organizations, but you did state that some of the amounts are incorrect.
Correct.
>> Yes, ma'am.
>> Okay. Thank you.
>> All right. Board. Any any questions on community funding. I just again I know we're all starting to get emails about it and phone calls. So, I just want to make sure we begin to to look at this maybe earlier rather than later. Yes, sir. and and I'll have I'm not going to go into that, but I would like to see a line item uh because we talked about it um previously with the boards of where they they got additional funding from um you know uh is that in here?
>> It's not in the book, but I do believe we do have >> Okay. So that you know people are getting funding from from all of that and so and I >> yeah and I don't know how the application process went whether this is I guess my thing would be are you creating a new program from scratch and can if you don't have this funding does it can you continue it or are we assisting in a ongoing program I guess So there's a text explanation um not well in the budget document.
>> Okay.
>> In the budget document there's a text explanation of it. I think if you want additional detail of the submission if there's a certain submission I would ask that you ask staff for that specific one so you can look at it versus sending out everything uh in its totality.
>> Um I'll go to Commissioner Tyson then back to Commissioner Vice Chairman Jones.
>> Uh thank you Mr. Chairman. The the other question I have revolves around the timing in which we solicit um applications for this. It's my understanding from talking with some of these folks that it comes at the end of the year during the holiday season.
>> Yes. And is there a reason is there a reason why we're do choosing that particular time window when people are out of town with their families and traveling and everything else that we're having that such a short window to put those applications in?
>> It's just usually our timeline. We start with the CIP new new any new request. We start with that in October. we move straight into December to January 15th or 31st that they have to submit and it's just so we can keep on our schedule to prepare the county a draft to the county manager of the recommended budget because there's so many steps. I mean we we actually do a budget kickoff October 1st. That is budget is all year long. It's just to stay on a timetable.
But if if we need to adjust, we've got we've got a new member of our staff.
Maybe she can take that on.
>> Is there any way, Mr. Chairman, we could have a discussion about maybe moving that earlier towards the end of the year?
>> We can have a discussion right now. We can Yeah, we can have a discussion about it. Yeah.
>> Okay.
>> Or what's the total time period on it of the submission?
>> We have We give them a month and a half to two months.
>> All right. We'll get into the policy part of it. uh another time if that's all right.
>> Thank you, Mr. Chairman.
>> Vice Chairman Jones, you're recognized.
>> Thank you, Mr. Chairman. So, if I'm reading this correctly on this original budget where it says a minus, does this mean that that of us I see the agency request, does this mean that they're they're not being provided anything or am I not reading correct? Like for instance, example, blue stars.
Okay.
>> Right. But okay. All right.
So this is they didn't that's what I'm saying. So they didn't receive anything last year. Okay. That's what I want to make sure cuz as a minus that means they didn't receive anything last year and this is requested. Okay. So that is correct then. All right.
>> And remember process this year.
>> Okay. So that means they didn't get and this is their requested. I just want to make sure. Thank you.
>> It it will be revised though. I want to say some of those.
>> Okay. the format still >> and I just happen to just randomly name that.
>> So, two things out of this. So, we're going to get an updated email uh that's going to reflect that. It's also we're going to get the updated spreadsheet again that has the other funding sources as requested.
>> And then again, board I would just ask that we begin to take an earlier look at this so that we can have some discussion and make some earlier decisions that will be helpful to our staff so it's not the last thing that we talk about.
Anything else? Uh, board members, alibis, or anything you uh any other discussion or questions before we move to adjourn? Close. Close the session.
>> I'm sorry.
>> I kept trying to get out of here.
>> I kept the meeting too.
>> You got another meeting.
>> Anything else?
>> Yeah, I got another meeting.
>> Uh, questions. All right. If not, hearing none, uh, Vice Chairman, I'll entertain a motion to go into close session.
>> I make a motion that we go into, uh, close session for a client. Uh, pursuant to client I'm sorry pursuant to client attorney privileges 143-318-1183.
>> Second the motion. Got a motion to move into close session for attorney client privileges been seconded. Uh, any discussion on the motion hearing? None.
I'll ask for your vote. All in favor raise your right hand.
And we'll go ahead and prepare the room for close session if you need to.
At this time, I'll go ahead and take a motion to come out of close session.
>> Yes. Yes. I move we come out of close session for matters pursuant to attorney client matters 143318-11 A3.
>> Second the motion. We got a motion to come out of close session for attorney client privileges been properly seconded. Any discussion on the motion hearing? None. I'll ask for a vote. All in favor raise your right hand.
>> Unanimous.
>> And there's no action for the board coming out of closed session. At this time I'll entertain a motion to adjurnn by Shim Jones. Motion to adjurnn.
>> Second. Got a motion to journ. Probably seconded. All in favor raise your right hand.
>> And we're adjourned. Thank
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